Sources in Gramps

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Sources are important, multiple and can be shared. They are often shared between events. Otherwise, we may group them under a repository (archive, library, folder, etc ...)

GRAMPS gives us a lot of freedom for classification. This is not necessarily an advantage. How then should you go about adding sources and using the power of GRAMPS ?


Classification of events, sources and repositories is related to the GEDCOM format. See the specification :

EVEN 	{EVENT} A noteworthy happening related to an individual, a group, or an organization.
**DATE {DATE} 	The time in a calendar format.
**PAGE {PAGE} 	A number or description to identify where information can be found in a referenced work.
**QUAY {QUALITY_OF_DATA} An assessment of the certainty of the evidence to support the conclusion drawn 
                         from evidence.
**NOTE {NOTE} 	Additional information provided by the submitter for understanding the enclosing data.
SOUR 	{SOURCE} The initial or original material from which information was obtained.
*TITL 	{TITLE} A description of a specific writing or other work, such as the title of a book when used in a 
               sourcecontext, or a formal designation used by an individual in connection with positions of royalty 
               orother social  status, such as Grand Duke.
*AUTH 	{AUTHOR} The name of the individual who created or compiled information.
*ABBR 	{ABBREVIATION} 	A short name of a title, description, or name.
*PUBL 	{PUBLICATION} 	Refers to when and/or were a work was published or created.
*TEXT 	{TEXT} 	The exact wording found in an original source document.
*DATA 	{DATA} 	Pertaining to stored automated information.
REPO 	{REPOSITORY} 	An institution or person that has the specified item as part of their collection(s).
**MEDI {MEDIA} 	Identifies information about the media or having to do with the medium in which information 
**CALN {CALL_NUMBER} 	The number used by a repository to identify the specific items in its collections.
**NOTE {NOTE} 	Additional information provided by the submitter for understanding the enclosing data.

An Example

The data

A death certificate on 1809-05-13, stored at Country Archives of New-York, with call-number : 6Mi5202, for Miss X who died on previous day.

One possibility for the entries

  1. We enter the details in the event field : Death - 1809-05-12 - New-York, NY, USA
  2. We add a source : Death certificate of X (died on 1809-05-12)
  3. related to a repository : Country Archives of New-York - call number: 6Mi5202
  4. We check the entries.
  5. We may also add a date (1809-05-13), volume, page number and the reliability of the source. This information is specific to the way this event (Death of Miss X) is recorded in this source and is not part of the general information about the source. It appears on Detailed reports as EndNotes.