Organise your files

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Revision as of 19:17, 22 July 2008 by Duncan (talk | contribs) (added Duncan's system)
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Jerry's system

Here is my method of file organization.

  • /srv - I store all my server files in /srv, including WWW and Samba. This is the standard UNIX directory for "Site-specific data which is served by the system."

Then I place all my genealogy related files in a directory call ./Genealogy. The exact path may depend on how you are set up. Here are three different possibilities.

  /srv/Samba/Genealogy/ - If you use a samba file share.
  /srv/Samba/Family/Genealogy/  - This has the /Genealogy in a file share of /Family. 

This is the structure of /srv/Genealogy:

  • ./Books_Published/ - All books that I have published, such as "Perkins Family History".
  • ./Books_In_Process/ - Current book that I am working on.
  • ./Doc/ - This is the big one where I store all the Media files.
  • ./Doc/Book_xxxxx/ I have stored documents such as birth certificated in a three ring binder. These are enclosed in acid free clear sleeves. The "xxxxx" is the name of the binder.
  • ./Doc/Book_xxxxx/001-xxxx.jpeg These are the scans from the book. The first three digits are the page number of the sleeve. Then a title (xxxx). This title is the same as I use for the Media title. Hence a path of ./Doc/Book_1/031-Birth_Record_Perkins_Gerald.png has a Media Title of "Birth Record Perkins, Gerald Dana"
  • ./Doc/Census/ For a path of ./Doc/Census/california-humboldt-south_fork_township-1920-69-1b.jpeg, the Media title is "Census USA, California, Humboldt, South Fork Township 1920 69 p. 1B", then the Source Title would be "Census USA, California, Humboldt, South Fork Township 1920".
  • ./Doc/Head_Shot/ Where I keep an individuals head shot. These are placed in People > Person > Gallery. Hence their picture shows up.
  • ./Doc/Indiana_Marriage_Collection_1800-1941/
  • ./Doc/Media_yyyy/ This is kind of my general catch all. I know, not good. It started to be so large that I started a new one every year. Slowly I have moved some to there proper directories.
  • ./Doc/Military/ Example "Registration_Perkins_C_Ray.jpeg"
  • ./Doc/Naturalization/ Example "Helwig_Otto.jpeg"
  • ./Doc/Object/ These are photos of objects such as "Military_POW_Tag_Helwig_Charles.jpeg"
  • ./Doc/Ship_Manifest/ I have been working on the format here. This is a current example sm-philadelphia_rhynland-m-1901-06-16.jpeg. Where philadelphia is the port of entry. And rhynland is the ship. i = Inigation document, m = manufest.
  • ./Gramps/ The home of Gramps.
  • ./Gramps-yyy-mm-dd/ If I try something that may make a mess of Gramps, I create a backup copy.
  • ./Miscellaneous/ Currently store blank Census forms and the like.
  • ./Need_To_Process/ Any new files, photos, etc that I need to process into Gramps. Kind of a holding area.

File Names: As you may have noted, I am big on "Noun Naming". See the Meaningful_filenames wiki page.

Duncan's system

I'm still working this one out but here goes... I have an NTFS partition which I can access from both Windows XP and Ubuntu Linux, that's where I keep all my genealogy files. Because my main computer for doing genealogy work switches between two machines every now and then I name the directory after when I move it to that system. At the moment it's called Database_in_2008-06-20, which I won't type every time, consider './' to mean 'the main directory'.

./Backups/ - has GRAMPS XML files as backups, I do this about once a month and after any large change.
./Dropbox/ - has anything I haven't dealt with yet (it's quite full!)
./Events/$EventNames/ - has media files which are primarily related to an event.
./Individuals/$Surnames/ - has images primarily related to an individual. The files are sorted after the persons (birth) surname.
./Individuals_icons/ - has passport sized images use for generating reports
./Places/$Country/ - has files primarily related to a specific place. I will start subdirectories by country.
./Rapports/$Surname - has some rapports I've sent out.
./Sources/$Source - has all sorts of files which contain direct information, scanned letters and so on... Sorted by the source's source.
./2008-03-11_4.gramps - there are often quite a few of these backups which I go through and put a couple in the ./Backups/ directory and throw the others out.

I don't think this system is so great so I'm working on improving it. Let me know how you would improve it. --DuncanNZ 15:17, 22 July 2008 (EDT)

Your system?