Difference between revisions of "Organise your files"

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(Jerry's system)
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= Jerry's system =
 
= Jerry's system =
Here is my method of file organization.
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Here is my method of directory and file organization.
  
 
* '''/srv''' - I store all my server files in /srv, including WWW and Samba.  This is the [http://en.wikipedia.org/wiki/Filesystem_Hierarchy_Standard standard UNIX directory] for "Site-specific data which is served by the system."
 
* '''/srv''' - I store all my server files in /srv, including WWW and Samba.  This is the [http://en.wikipedia.org/wiki/Filesystem_Hierarchy_Standard standard UNIX directory] for "Site-specific data which is served by the system."
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   /srv/Samba/Family/Genealogy/  - This has the /Genealogy in a file share of /Family.  
 
   /srv/Samba/Family/Genealogy/  - This has the /Genealogy in a file share of /Family.  
  
''This is the structure of /srv/Genealogy:''
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''This is the structure of ./Genealogy:''
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Basically there are three main areas.  Books or publishing.  Documents, which are the Media storage area.  Gramps.
  
 
* ''./Books_Published/'' -  All books that I have published, such as "Perkins Family History".
 
* ''./Books_Published/'' -  All books that I have published, such as "Perkins Family History".
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* ''./Books_In_Process/'' -  Current book that I am working on.
 
* ''./Books_In_Process/'' -  Current book that I am working on.
  
* ''./Doc/'' -  This is the big one where I store all the Media files.
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* ''./Doc/'' -  This is the big one where I store all the Media files.  Nothing goes in here till it is put into Gramps Media.  See the ./Need_to_Process directory below.
  
* ''./Doc/Book_xxxxx/''  I have stored documents such as birth certificated in a three ring binder.  These are enclosed in acid free clear sleeves.  The "xxxxx" is the name of the binder.
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* ''./Doc/Book_<BOOK NAME>/''  I have stored documents such as birth certificates, in a three ring binder.  These are enclosed in acid free clear sleeves.  The "<BOOK NAME>" is the name of the binder.  Or you could create a directory for each book.
  
* ''./Doc/Book_xxxxx/001-xxxx.jpeg''  These are the scans from the book.  The first three digits are the page number of the sleeve.  Then a title (xxxx).  This title is the same as I use for the Media title.  Hence a path of ./Doc/Book_1/031-Birth_Record_Perkins_Gerald.png has a Media Title of "Birth Record Perkins, Gerald Dana"
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* ''./Doc/Book_<BOOK NAME>/001-<TITLE>.jpeg''  These are the scans from the book.  The first three digits are the page number of the acid free sleeve.  Then a title (<TITLE>).  This title is the same as I use for the Media title.  Hence a path of ./Doc/Book_1/031-Birth_Record_Perkins_Gerald.png has a Media Title of "Birth Record Perkins, Gerald Dana"
  
 
* ''./Doc/Census/''  For a path of ./Doc/Census/california-humboldt-south_fork_township-1920-69-1b.jpeg, the Media title is "Census USA, California, Humboldt, South Fork Township 1920 69 p. 1B", then the Source Title would be "Census USA, California, Humboldt, South Fork Township 1920".
 
* ''./Doc/Census/''  For a path of ./Doc/Census/california-humboldt-south_fork_township-1920-69-1b.jpeg, the Media title is "Census USA, California, Humboldt, South Fork Township 1920 69 p. 1B", then the Source Title would be "Census USA, California, Humboldt, South Fork Township 1920".

Revision as of 05:33, 28 July 2008

Jerry's system

Here is my method of directory and file organization.

  • /srv - I store all my server files in /srv, including WWW and Samba. This is the standard UNIX directory for "Site-specific data which is served by the system."

Then I place all my genealogy related files in a directory call ./Genealogy. The exact path may depend on how you are set up. Here are three different possibilities.

  /srv/Genealogy/  
  /srv/Samba/Genealogy/ - If you use a samba file share.
  /srv/Samba/Family/Genealogy/  - This has the /Genealogy in a file share of /Family. 

This is the structure of ./Genealogy:

Basically there are three main areas. Books or publishing. Documents, which are the Media storage area. Gramps.

  • ./Books_Published/ - All books that I have published, such as "Perkins Family History".
  • ./Books_In_Process/ - Current book that I am working on.
  • ./Doc/ - This is the big one where I store all the Media files. Nothing goes in here till it is put into Gramps Media. See the ./Need_to_Process directory below.
  • ./Doc/Book_<BOOK NAME>/ I have stored documents such as birth certificates, in a three ring binder. These are enclosed in acid free clear sleeves. The "<BOOK NAME>" is the name of the binder. Or you could create a directory for each book.
  • ./Doc/Book_<BOOK NAME>/001-<TITLE>.jpeg These are the scans from the book. The first three digits are the page number of the acid free sleeve. Then a title (<TITLE>). This title is the same as I use for the Media title. Hence a path of ./Doc/Book_1/031-Birth_Record_Perkins_Gerald.png has a Media Title of "Birth Record Perkins, Gerald Dana"
  • ./Doc/Census/ For a path of ./Doc/Census/california-humboldt-south_fork_township-1920-69-1b.jpeg, the Media title is "Census USA, California, Humboldt, South Fork Township 1920 69 p. 1B", then the Source Title would be "Census USA, California, Humboldt, South Fork Township 1920".
  • ./Doc/Head_Shot/ Where I keep an individuals head shot. These are placed in People > Person > Gallery. Hence their picture shows up.
  • ./Doc/Indiana_Marriage_Collection_1800-1941/
  • ./Doc/Media_yyyy/ This is kind of my general catch all. I know, not good. It started to be so large that I started a new one every year. Slowly I have moved some to there proper directories.
  • ./Doc/Military/ Example "Registration_Perkins_C_Ray.jpeg"
  • ./Doc/Naturalization/ Example "Helwig_Otto.jpeg"
  • ./Doc/Object/ These are photos of objects such as "Military_POW_Tag_Helwig_Charles.jpeg"
  • ./Doc/Ship_Manifest/ I have been working on the format here. This is a current example sm-philadelphia_rhynland-m-1901-06-16.jpeg. Where philadelphia is the port of entry. And rhynland is the ship. i = Inigation document, m = manufest.
  • ./Gramps/ The home of Gramps.
  • ./Gramps-yyy-mm-dd/ If I try something that may make a mess of Gramps, I create a backup copy.
  • ./Miscellaneous/ Currently store blank Census forms and the like.
  • ./Need_To_Process/ Any new files, photos, etc that I need to process into Gramps. Kind of a holding area.

File Names: As you may have noted, I am big on "Noun Naming". See the Meaningful_filenames wiki page.

Duncan's system

I'm still working this one out but here goes... I have an NTFS partition which I can access from both Windows XP and Ubuntu Linux, that's where I keep all my genealogy files. Because my main computer for doing genealogy work switches between two machines every now and then I name the directory after when I move it to that system. At the moment it's called Database_in_2008-06-20, which I won't type every time, consider './' to mean 'the main directory'.

./Backups/ - has GRAMPS XML files as backups, I do this about once a month and after any large change.
./Dropbox/ - has anything I haven't dealt with yet (it's quite full!)
./Events/$EventNames/ - has media files which are primarily related to an event.
./Individuals/$Surnames/ - has images primarily related to an individual. The files are sorted after the persons (birth) surname.
./Individuals_icons/ - has passport sized images use for generating reports
./Places/$Country/ - has files primarily related to a specific place. I will start subdirectories by country.
./Rapports/$Surname - has some rapports I've sent out.
./Sources/$Source - has all sorts of files which contain direct information, scanned letters and so on... Sorted by the source's source.
./2008-03-11_4.gramps - there are often quite a few of these backups which I go through and put a couple in the ./Backups/ directory and throw the others out.

I don't think this system is so great so I'm working on improving it. Let me know how you would improve it. --DuncanNZ 15:17, 22 July 2008 (EDT)

Jerome's system

My Media objects use the same naming structure :

ISO date_description.extension
./Docs/ numerical sources (scanned certificates, papers, acts, hand written sources)
./Identity/ passport sized images use for generating reports
./Places/ (photos of gravestones, living places or address)
./Other/ not in the first ... (videos, sounds, groups photos)

I will not add subdirectories. Also, all objects are duplicated on an other support (backups and searchs) with my grandparents' surname :

./Surname of the mother of my mother (maiden)
./Surname of the father of my mother
./Surname of the mother of my father (maiden)
./Surname of the father of my father  

And I use attributes on my database (as marker). True, using relationships calculator should do the work but it is usefull for filtering and sharing data. Why attributes ? Adding this value (like a description) is not false ... They are and will still be my ancestors on (father or mother side)

-- Romjerome 26 July 2008 (EDT)

Your system?