Gramps 5.2 Wiki Manual - Entering and editing data: brief

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This section is provides the basic knowledge necessary to start entering your genealogical information into Gramps. It will explain how to enter people into your family tree (also called a database) and how to specify their family relationships. (A more detailed explanation will follow in the next chapter: Gramps 5.2 Wiki Manual - Entering and editing data: detailed.)

First, let us identify the types of information you can enter into your family tree using Gramps. These include:

• Personal information about an individual (names, addresses, birth and death dates, etc.)
• Information about an individual's relationships (marriages, divorces, civil unions, etc.)
• Information about an individual's parents and children
• Sources that document your research

Keybindings (Keyboard Shortcuts or Hotkeys) In addition to interacting with Gramps through menu items and buttons, you can use its extensive set of "keybindings." For more information, see Appendix B: Keybindings reference.

Now let us explore how you can enter and edit these various types of genealogical information.

To add or edit a person

The Add menu for each Category View includes the option to add a Person. A keybinding for adding a Person is also supported in all categories views.

There are multiple ways to add a new person to your family tree. Many have an implied context which saves a step in grafting the Person into a Tree. (e.g., adding a Person from within the Family context of the Relationships or Charts views automatically inserts the new Person into the Family. You don't have to create the Person as a separate action, then subsequently find and drag the new Person into that Family.) We will cover some of the different workflows as we proceed.

Add a new person

Fig. 8.1 People Category - Tree View - Grouped People

The most obvious way to insert a person in your tree is to add them from the People View. While you are in the People View, click the Toolbar + button.

Fig. 8.2 Edit Person - window - New empty editor

The Edit Person dialog will be shown and you can enter any data you know about this person then select Ok to save the new person.

Edit an existing person

Fig. 8.3 Edit Person - window - Existing person example

To edit information about a person already present in the family tree, select the person from the People View and click the Toolbar Edit button.

Alternate ways of adding or editing a person from the People View You can also use the Menu Edit->Add... and other items available under Edit. Or you can right-click on the person and select Add... or Edit... from the context menu that pops up.

People can also be added to the family tree in the Relationships View, Edit Family dialog, and other places where it makes sense.

To specify a relationship

There are two primary ways to specify relationships between people:

1. By family:

using the Relationships View. The Relationships View is usually used to build multiple relationships around a single person.

using the Edit Family dialog from the Families List View. The Families List is usually used to build all the Relationships within a single family at a time.

1. By Association

using the Associations tab of the Edit Person dialog. Adding a Person and specifying the type of Association (godparent, coworker, pallbearer, childhood friend, etc.) identifies an interpersonal relationship.

using the Link Editor feature of the Edit Note dialog. Cross-referencing a person via a Person link in a Note will associate that linked person to the person where the note is attached.

Persons who share a reference (sources, notes, colocated in the same places, etc.) have an indirect or proximal relationship.

Specifying a relationship using the Relationships View

Fig. 8.4 Relationships View

To specify a new relationship to the Active Person, switch to the Relationships View and you will see this individual indicated as the "Active Person". Next to the Family label is a Add button (typically represented by a + sign).

Fig. 8.5 Editing a family

Clicking the + button will display the Edit Family dialog with the Active Person set as either the father or the mother.

Fig. 8.6 Select Mother - dialog

Now a question ?: Does the person who will form the relationship with the Active Person already exist in the family tree? If yes, click the Select button to the other person. You will then be able to browse through the list of people in the family tree to select the one you want. If not, click the + button. This will allow you to add a new person to the family tree and to specify the relationship this person has to the Active Person.

Filtering By default, Gramps filters the displayed list to show only those people who could theoretically have a relationship with the Active Person. That is, Gramps only shows those people whose birth dates and death dates fit within the lifetime of the Active Person. If you wish, you can add a person to the list by clicking the + button. To completely override the filter and display all people from the family tree, check the Show all box.

To search a person on dialog selector Remember that you can get an entry on the list by typing the first letter on your keyboard. (see Finding records)

To edit an existing relationship from the Relationships View, click on the Edit button next to corresponding Family entry. If there is more than one relationship in the list, you can select the spouse or partner you want by clicking the corresponding Edit button next to the relationship.

Specifying a relationship using the Families List View

To specify a new relationship in the Families List View, click on the + button on the toolbar, and an empty Edit Family dialog will open. At this point, you can add people to the family.

To specify parents

You can specify the Active Person's parents in the Relationships View (See Select Family - selector). A little care is required to prevent the creation of duplicate families. If you wish to add the Active Person to an already existing family, you should click the Select button. If the family including the parents does not already exist, you should click the + button.

Fig. 8.7 Select Family - selector dialog example

If you click on the Select button, you are presented with the Select Family dialog. This will allow you to select the existing family, and then the Active Person will be added as a child to the family.

If you click on the + button, a new Edit Family dialog is presented with the Active Person listed a child of the new family. You can add the parents to the family by either adding new people as the parents or selecting existing people as the parents.

You can also specify the parents of a person in the Families List View. If the family already exists, click on the Toolbar Edit button and add the person as a child when the Edit Family dialog is displayed. If the family does not already exist, click the + button to create a new family, and add the appropriate parents and children.

Duplicate Family Warning If you create a new family and select parents that are already in an existing family, Gramps will issue the Duplicate Family warning message. If you proceed by saving the new family, you will have a duplicate family.

To specify children

Adding children to a relationship is done through a similar procedure. From the Relationships View or the Families List View, select the existing family or create a new family. Children can be added by selecting the + button or Select button to the right of the child list.

Clicking the + button will display the Edit Person dialog, allowing you to enter a new person. Clicking on the Select button, will allow you to select an existing person from a list. By default, the child is added with the relationship type of birth to both parents.

Fig. 8.8 Child reference editor

If you wish to change the parent/child relationship from the default setting of Birth, from the Edit Family dialog select the child and click on the Edit. This will display the Edit Child Reference dialog.

If you wish to change the order of the children in the family, use the arrows or the drag and drop function on Family Editors Children tab.

Adding photos and other media objects

Various types of media objects (including photos, documents, audio files, and video files) can be attached as secondary objects. You can also add images that might not be limited to a single person or event. (For example, group photos from a family reunion)

Gramps supports various types of media objects including photos, documents, audio files, and video files. The most common method for adding media is through the Gallery tab of a primary object's editor (such as People, Events, Families, Places, Citations, Sources, or Repositories).

Before adding any new Media Objects, you should be double-check the Base Media Path in the Family Tree tab of Preferences. While checking, confirm that you have used Add to Bookmarks context menu so that there is a button for that 'Base Media Path' in the File Chooser.

Adding optional information can help categorize your media for easier searching later. Dates, titles, and Tags can be added a media object.

1. Open the object editor for the primary object  Edit
2. Select the Gallery tab.
3. To add a new Media object, click the  Add button
   • Navigate to the file in the File Chooser, decide whether to use the "Convert to a relative path" option
   • click the OK button.
4. To share an existing media object, click the  Share button
   • Select an existing Media object from the Select Media Object dialog
   • double-click the object or click the OK button.
5. Add optional information
   • if the Media object is an image, drag a rectangle in the Preview to refine the thumbnail contents
6. expand the Shared Information section, then add helpful details
   • user-friendly Title
   • Date : the Media object was created or that the media object represents
   • select Tags
7. click the OK button.

When adding a few media objects, it may be more efficient to use the Media category View and add them. Then use the  Share button to link to various primary objects as needed.

Using the Clipboard

Fig. 8.9 Clipboard - dialog - Showing Context menu (right click) example

If adding more than a few objects, consider using the Add Images not included in database feature in the Media Manager from the Tool ➡ Utilities menu. View ➡ Configure... the Media category to show Last Changed, sort to the new items and copy them to the Clipboard.

The Clipboard allows quick drag'n'drop to Object Editor galleries. However, when adding a media object to multiple Galleries, sharing "Media ref" can be more efficient than rather than having a separate copy of the Media object reference. After dropping a Media Object in a Gallery, copy the Media object in the Gallery back to the clipboard. This creates a "Media ref" for that object. Then clear the original Media object from the clipboard.

Use consistent naming conventions for your media files and add detailed descriptions to make searching easier. Remember to regularly backup your media files along with your Gramps database.

Fig. 8.10 People Category - Tree View - People List View

If you want to add an image to a single person, switch to the People View (See Fig. 8.10), select a person, and then click the  Edit icon on the toolbar.

Fig. 8.11 Edit Person

This will bring up the Edit Person dialog (See Fig. 8.11). Next, select the Gallery tab, and click the + button to call up the Select a media object dialog. Type a filename or browse to find the image file you want and then provide a title for that image. Keep adding images until you are done.

Fig. 8.12 Families category view

To add images related to a relationship (for example, a marriage), switch to the Families View (See Fig. 8.12) and double-click on the Spouse box. This calls up the Marriage/Relationship editor dialog. Select the Gallery tab and click the + button to add an image.

Fig. 8.13 Source view

To add images related to a source or a place, first switch to the Source View (See Fig. 8.13) or Place View (See Fig. 8.14). Select the source or place you want and then either double-click on it or click the  Edit icon on the toolbar. Select the Gallery tab and click the + button to add an image.

Fig. 8.14 Place view

Fig. 8.15 Media view

Finally, to add images that you want to include in the family tree, but hare are not limited to any particular person, relationship, source or place, switch to the Media View (See Fig. 8.15). Then click the + icon on the toolbar to add an image. If you have already added any images to any individual galleries, you will also find them listed in the Media View.

Alternate way of adding images to galleries An image can always be added to any gallery by using drag-and-drop. Items can be dragged from the Media View, any gallery, the desktop, the file manager or a web browser and dropped on the target gallery, adding the image to the gallery.

In any gallery, you can also use the  Edit to edit image information and the - button and to remove the image reference from that gallery.

{{man note| Removing an image from a gallery |Removing a media object from a gallery does not remove the image from the family tree. To completely remove the image from the family tree, delete it from Media View by first selecting it and then clicking the  Remove button on the toolbar.

To edit events, citations/sources, places, and repositories

This article's content is incomplete or a placeholder stub. Please update or expand this section.

Fig. 8.16 Events view

Fig. 8.17 Places view

Fig. 8.18 Repository view

To add an event, a citation/source, a place, or a repository to the family tree, switch to the appropriate Events View (See Fig. 8.16), Citations View, Sources View , Places View (See Fig. 8.17), or Repositories View (See Fig. 8.18). Then click the + icon on the toolbar to add the corresponding object. Enter the information into the Event Editor ( Source Editor, Citation Editor, Place Editor , or Repository Editor ) dialog.

To edit information about events, sources, places, and repositories already present in the family tree, switch to the appropriate view, select an entry you would like to view/modify, and then click the Edit icon on the toolbar. Alternatively, you may double-click on the entry to edit it.

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