Difference between revisions of "Gramps 5.1 Wiki Manual - Entering and editing data: detailed - part 3"

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{{man index|Gramps 5.1 Wiki Manual - Entering and editing data: detailed - part 2|Gramps_5.1_Wiki_Manual_-_Navigation|5.1}}
 
{{man index|Gramps 5.1 Wiki Manual - Entering and editing data: detailed - part 2|Gramps_5.1_Wiki_Manual_-_Navigation|5.1}}
 
{{languages|Gramps_5.1_Wiki_Manual_-_Entering_and_Editing_Data:_Detailed_-_part_3}}
 
{{languages|Gramps_5.1_Wiki_Manual_-_Entering_and_Editing_Data:_Detailed_-_part_3}}
{{#vardefine:chapter|7.3}}
+
{{#vardefine:chapter|9.3}}
 
{{#vardefine:figure|0}}
 
{{#vardefine:figure|0}}
 
The previous section offered you a detailed overview of how to enter and edit the main objects you see in Gramps. This section continues with other objects you encounter in Gramps.
 
The previous section offered you a detailed overview of how to enter and edit the main objects you see in Gramps. This section continues with other objects you encounter in Gramps.
  
== Name Editor ==
+
==Name Editor==
 
+
Names are edited through the {{man label|Name Editor}} dialog, available from the {{man label|[[Gramps_5.1_Wiki_Manual_-_Entering_and_editing_data:_detailed_-_part_1#Names|Names tab]]}} of the {{man label|[[Gramps_5.1_Wiki_Manual_-_Entering_and_editing_data:_detailed_-_part_1#Edit_Person_dialog|Edit Person]]}} dialog.
Names are edited through the {{man label|Name Editor}} dialog available from the {{man label|[[Gramps_5.1_Wiki_Manual_-_Entering_and_editing_data:_detailed_-_part_1#Edit_Person_dialog|Edit Person]]}} dialog.
 
 
{{-}}
 
{{-}}
 
{{stub}}
 
{{stub}}
 +
 
===Name Editor dialog===
 
===Name Editor dialog===
 
 
[[File:NameEditor-dialog-example-50.png|thumb|450px|right|Fig. {{#var:chapter}}.{{#vardefineecho:figure|{{#expr:{{#var:figure}}+1}}}} Name Editor - Dialog - example]]
 
[[File:NameEditor-dialog-example-50.png|thumb|450px|right|Fig. {{#var:chapter}}.{{#vardefineecho:figure|{{#expr:{{#var:figure}}+1}}}} Name Editor - Dialog - example]]
 +
The top of the window allows entry of the type of name (e.g., Birth Name, Married Name, etc) from a dropdown list. Next are elements of the personal name most commonly grouped as Given Name elements. Following the Given Name section is the Family Names section. At the bottom are elements allowing for customization of name sorting, dates for names, name sources, and notes for names.
 +
{{-}}
  
The top of the window allows entry of the type of name (e.g., Birth Name, Married Name, etc) from a dropdown list. Next are elements of the personal name most commonly grouped together as Given Name elements. Following the Given Name section is the Family Names section. At the bottom are elements allowing for customization of name sorting, dates for names, name sources and notes for names.
 
 
{{-}}
 
 
====Type====
 
====Type====
 
+
* {{man label|Type:}} (<code>Birth Name</code>default) The Name type dropdown list allows you to select the type of name being entered. You may also directly key in a [[Gramps_Glossary#custom|Custom Type]] into this field.
* {{man label|Type:}} (<code>Birth Name</code>default) The Name type dropdown list allows you to select the type of name being entered. You may also directly type in your Custom type into this field.
+
* {{man button|Record is public/private}} toggle the icon in the top right corner to mark this name record as private. This will give you a chance to omit this name from being included in reports if you choose so among the report generation options.
* {{man button|Record is public/private}} toggle the icon in the top right corner to mark this name record as private. This will give you a chance to omit this name from being included in reports, if you choose so among the report generation options.
 
 
{{-}}
 
{{-}}
  
 
==== Given Name(s) Section ====
 
==== Given Name(s) Section ====
 
+
The '''Given Name(s)''' Section contains all parts of a personal name you can store with Gramps:
The '''Given Name(s)''' Section contains all parts of a personal name you can store with Gramps.
 
 
 
 
*{{man label|Given:}} The person's given names should all be entered here.
 
*{{man label|Given:}} The person's given names should all be entered here.
*{{man label|Call Name:}} The person's proper legal name that was used most commonly by the person should be entered here. For example, someone named John Raymond Smith who uses the name Raymond should have ''Raymond'' entered here. If this person uses ''Ray'' commonly, this should be entered as a nickname since Ray is not the proper legal name (see following). In Germany and some other places, it was custom to underline the callname among the different given names (see also [[Names_in_Gramps#Call_Name|here]]).
+
*{{man label|Call Name:}} The person's proper legal name that was used most commonly by the person should be entered here. For example, someone named John Raymond Smith who uses the name Raymond should have ''Raymond'' entered here. If this person uses ''Ray'' commonly, this should be entered as a nickname since Ray is not the proper legal name (see following). In Germany and some other places, it was customary to underline the call name among the different given names (see also [[Names_in_Gramps#Call_Name|here]]).
*{{man label|Title:}} The person's personal title, such as Doctor (or Dr.) can be entered here.
+
*{{man label|Title:}} The person's title, such as Doctor (or Dr.) can be entered here.
*{{man label|Suffix:}} The person's personal name suffix, such as Junior (Jr.) or III, should be entered here.
+
*{{man label|Suffix:}} The person's name suffix, such as Junior (Jr.) or III, should be entered here.
 
*{{man label|Nick Name:}} The person's nickname should be entered here. Nicknames include shortenings of proper legal names such as Greg for Gregory (cf. Call Name above).
 
*{{man label|Nick Name:}} The person's nickname should be entered here. Nicknames include shortenings of proper legal names such as Greg for Gregory (cf. Call Name above).
 
{{-}}
 
{{-}}
 +
 
====Family Names Section====
 
====Family Names Section====
 
 
The '''Family Names''' Section contains the person's family name elements. Gramps allows for multiple family names as well as multiple kinds of family names.
 
The '''Family Names''' Section contains the person's family name elements. Gramps allows for multiple family names as well as multiple kinds of family names.
 
 
* Toolbar - '''+''' / '''Edit''' / '''Remove''' / '''Move up in list''' / '''Move down in list'''
 
* Toolbar - '''+''' / '''Edit''' / '''Remove''' / '''Move up in list''' / '''Move down in list'''
  
 
The following columns are shown:
 
The following columns are shown:
*{{man label|Prefix}} A prefix for the family name that is not used in sorting (such as "de" or "van").
+
* {{man label|Prefix}} A prefix for the family name that is not used in sorting (such as "de" or "van").
*{{man label|Surname}} for the main portion of one's family name.
+
* {{man label|Surname}} for the main portion of one's family name.
*{{man label|Connector}} often used in matronymic or patronymic naming schemes, such as ''dotter''.
+
* {{man label|Connector}} often used in matronymic or patronymic naming schemes, such as ''dotter''.
*{{man label|Origin}} indicating the type of family name this is and its derivation.
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* {{man label|Origin}} indicating the type of family name this is and its derivation.
*{{man label|Primary}} Radiobox indicating if the family name is the primary one.
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* {{man label|Primary}} Radiobox indicating if the family name is the primary one.
  
The follow field is shown:
+
The following field is shown:
*{{man label|Family Nick Name:}} for families commonly referred to using a more vernacular nick name.
+
*{{man label|Family Nick Name:}} for families commonly referred to using a more vernacular nickname.
  
 
See also: [[Names in Gramps]] - wiki article.
 
See also: [[Names in Gramps]] - wiki article.
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===Name Editor tab pages===
 
===Name Editor tab pages===
 
 
{{man tip|Tip|The tab labels reflect the presence of corresponding information: if the tab contains any data, its label appears '''boldface'''; if the tab has no data then its label appears regular (not bold).}}
 
{{man tip|Tip|The tab labels reflect the presence of corresponding information: if the tab contains any data, its label appears '''boldface'''; if the tab has no data then its label appears regular (not bold).}}
  
 
====General====
 
====General====
 
+
Options allowing you to adjust specific grouping, sorting, and displaying properties of this name, as well as to provide the date corresponding to the name:
Options allowing you to adjust specific grouping, sorting, and displaying properties of this name, as well as to provide the date corresponding to the name.
+
* The {{man label|Group as:}} field provides an alternative grouping node for a name in the person view, overriding the default grouping based on the family name. This may be necessary with similar family names that need to be grouped -- for example Russian names Ivanov and Ivanova are considered the same, but the difference in gender is reflected in different spelling. See [[Grouping Surnames]].
 
 
* The {{man label|Group as:}} field provides an alternative grouping node for a name in the person view, overriding the default grouping based on the family name. This may be necessary with similar family names that need to be grouped together -- for example Russian names Ivanov and Ivanova are considered the same, but difference in gender is reflected in different spelling. See [[Grouping Surnames]].
 
 
** {{checkbox|0}} {{man label|Override}} Check this checkbox to enable typing into this field. (checkbox unchecked by default)
 
** {{checkbox|0}} {{man label|Override}} Check this checkbox to enable typing into this field. (checkbox unchecked by default)
:People are displayed according to the name format given in the Preferences (the default).
+
: People are displayed according to the name format given in the Preferences (the default).
:Here you can make sure this person is displayed according to a custom name format (extra formats can be set in the Preferences).
+
: Here you can make sure this person is displayed according to a custom name format. ''(More name formats can be selected in the {{man menu|Edit ->Preferences...}} {{man label|[[Gramps_5.1_Wiki_Manual_-_Settings#Display|Display]]}} tab or customized using the [[Gramps_5.1_Wiki_Manual_-_Settings#Display_Name_Editor|Display_Name_Editor]].)''
*The {{man label|Sort as}} and {{man label|Display as}} determine the manner in which the name appears in the People View and in the reports. The sort as allows you to override the name pattern set in the Gramps preferences in sorting of the name. For example, you suddenly have a branch of Swedish names with given and patronymic, but the rest of your database sorts names on Family name, Given. You can indicate here to sort this name always as Patronymic, Given.
+
*The {{man label|Sort as}} and {{man label|Display as}} determine how the name appears in the People View and the reports. The sort allows you to override the name pattern set in the Gramps preferences in the sorting of the name. For example, you suddenly have a branch of Swedish names with given and patronymic, but the rest of your database sorts names on Family name, Given. You can indicate here to sort this name always as Patronymic, Given.
:Here you can make sure this person is sorted according to a custom name format (extra formats can be set in the Preferences).
+
: Here you can make sure this person is sorted according to a custom name format. ''(More name formats can be selected in the {{man menu|Edit ->Preferences...}} {{man label|[[Gramps_5.1_Wiki_Manual_-_Settings#Display|Display]]}} tab or customized using the [[Gramps_5.1_Wiki_Manual_-_Settings#Display_Name_Editor|Display_Name_Editor]].)''.
:The display as allows you to say how the name is displayed. You might for example want to sort a name in a specific manner, but still have the display of the name as set in your preferences.
+
: The {{man label|Display as}} allows you to say how the name is listed. You might, for example, want to sort a name in based on a person's given or surname, but still have the display show an honorific title before that name. ''(More name formats can be selected in the {{man menu|Edit ->Preferences...}} {{man label|[[Gramps_5.1_Wiki_Manual_-_Settings#Display|Display]]}} tab or customized using the [[Gramps_5.1_Wiki_Manual_-_Settings#Display_Name_Editor|Display_Name_Editor]].)''
:The Person Tree view groups people under the primary surname. You can override this by setting here a group value. You will be asked if you want to group this person only, or all people with this specific primary surname.
+
: The Person Tree view groups people under the primary surname. You can override this by setting here a group value. You will be asked if you want to group this person only or all people with this specific primary surname.
 
 
 
*The {{man label|Date}} can provide information on the validity of this name -- use date spans as necessary. The edit date icon opens the [[Gramps_5.1_Wiki_Manual_-_Entering_and_Editing_Data:_Detailed_-_part_1#Editing_dates|Date Editor]]. Eg. for a Married Name, enter the date that the name is first used or the marriage date.
 
*The {{man label|Date}} can provide information on the validity of this name -- use date spans as necessary. The edit date icon opens the [[Gramps_5.1_Wiki_Manual_-_Entering_and_Editing_Data:_Detailed_-_part_1#Editing_dates|Date Editor]]. Eg. for a Married Name, enter the date that the name is first used or the marriage date.
  
 
====Source Citations====
 
====Source Citations====
 
 
The {{man label|Source Citations}} tab displays information about sources and citations relevant to this name and controls allowing its modification. The central part displays the list of all such citations and sources stored in the database. The buttons {{man button|+}} , {{man button|Edit}} , and {{man button|-}} allow you to correspondingly add, modify, and remove a citation to this name. Note that the {{man button|Edit}} and {{man button|-}} buttons become available only when a source reference is selected from the list.
 
The {{man label|Source Citations}} tab displays information about sources and citations relevant to this name and controls allowing its modification. The central part displays the list of all such citations and sources stored in the database. The buttons {{man button|+}} , {{man button|Edit}} , and {{man button|-}} allow you to correspondingly add, modify, and remove a citation to this name. Note that the {{man button|Edit}} and {{man button|-}} buttons become available only when a source reference is selected from the list.
  
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====Notes====
 
====Notes====
 
 
The {{man label|Note}} tab displays any notes concerning the name. To add a note or modify existing notes simply edit the text in the text entry field.
 
The {{man label|Note}} tab displays any notes concerning the name. To add a note or modify existing notes simply edit the text in the text entry field.
  
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== Attributes ==
 
== Attributes ==
 
 
When you add or edit an [[Attributes in Gramps|Attributes]] from the {{man label|[[Gramps_5.1_Wiki_Manual_-_Entering_and_editing_data:_detailed_-_part_1#Edit_Person_dialog|Edit Person]]}} dialogs {{man label|[[Gramps_5.1_Wiki_Manual_-_Entering_and_editing_data:_detailed_-_part_1#Attributes|Attributes]]}} tab the {{man label|Attribute Editor}} dialog will be shown.
 
When you add or edit an [[Attributes in Gramps|Attributes]] from the {{man label|[[Gramps_5.1_Wiki_Manual_-_Entering_and_editing_data:_detailed_-_part_1#Edit_Person_dialog|Edit Person]]}} dialogs {{man label|[[Gramps_5.1_Wiki_Manual_-_Entering_and_editing_data:_detailed_-_part_1#Attributes|Attributes]]}} tab the {{man label|Attribute Editor}} dialog will be shown.
 +
{{-}}
  
{{-}}
 
 
===Attribute Editor dialog===
 
===Attribute Editor dialog===
 
 
{{man note|Note|Some predefined attributes are present because they are defined in the GEDCOM standard.}}
 
{{man note|Note|Some predefined attributes are present because they are defined in the GEDCOM standard.}}
 
 
[[File:AttributeEditor-dialog-default-50.png|thumb|right|450px|Fig. {{#var:chapter}}.{{#vardefineecho:figure|{{#expr:{{#var:figure}}+1}}}} Attribute Editor - Dialog - default]]
 
[[File:AttributeEditor-dialog-default-50.png|thumb|right|450px|Fig. {{#var:chapter}}.{{#vardefineecho:figure|{{#expr:{{#var:figure}}+1}}}} Attribute Editor - Dialog - default]]
 
 
The top of the window shows the dialog title including the name of the person whose attribute is being edited. The central part of the window displays three notebook tabs containing different categories of available information. You can bring any tab to the top for viewing or editing by clicking on the appropriate tab heading. The bottom part has {{man button|OK}} and {{man button|Cancel}} buttons. Clicking the {{man button|OK}} button at any time will apply all the changes made in all tabs and close the dialog window. Clicking the {{man button|Cancel}} button at any time will close the window without applying any changes.
 
The top of the window shows the dialog title including the name of the person whose attribute is being edited. The central part of the window displays three notebook tabs containing different categories of available information. You can bring any tab to the top for viewing or editing by clicking on the appropriate tab heading. The bottom part has {{man button|OK}} and {{man button|Cancel}} buttons. Clicking the {{man button|OK}} button at any time will apply all the changes made in all tabs and close the dialog window. Clicking the {{man button|Cancel}} button at any time will close the window without applying any changes.
  
 
The top section allows editing of the most general information about the attribute:
 
The top section allows editing of the most general information about the attribute:
* {{man label|Attribute:}} (<code>Identification Number</code>default) The name of an attribute you want to use. For example: ''Height'' (for a person), ''Weather on this Day'' (for an event), ... Use this to store snippets of information you collect and want to correctly link to sources. Attributes can be used for people, families, events and media. The information can be typed in the appropriate text entry fields. The attribute name can also be selected from available choices (if any) listed in the {{man label|Attribute}} drop-down menu.
+
* {{man label|Attribute:}} (<code>Identification Number</code>default) The name of an attribute you want to use. For example: ''Height'' (for a person), ''Weather on this Day'' (for an event), ... Use this to store snippets of information you collect and want to correctly link to sources. Attributes can be used for people, families, events, and media. The information can be typed in the appropriate text entry fields. The attribute name can also be selected from available choices (if any) listed in the {{man label|Attribute}} drop-down menu.
* {{man button|Record is public/private}} Toggle this to mark this attribute record as private or public. This will give you a chance to omit this attribute from being included in the reports, if you choose so among the report generation options.
+
* {{man button|Record is public/private}} Toggle this to mark this attribute record as private or public. This will give you a chance to omit this attribute from being included in the reports if you choose so among the report generation options.
 
* {{man label|Value:}} Plain text description entry of the attribute. Eg. ''1.8m, Sunny, or Blue eyes''.
 
* {{man label|Value:}} Plain text description entry of the attribute. Eg. ''1.8m, Sunny, or Blue eyes''.
 
 
{{-}}
 
{{-}}
  
 
===Attribute Editor tab pages===
 
===Attribute Editor tab pages===
 
 
{{man tip|Tip|The tab labels reflect the presence of corresponding information: if the tab contains any data, its label appears '''boldface'''; if the tab has no data then its label appears regular (not bold).}}
 
{{man tip|Tip|The tab labels reflect the presence of corresponding information: if the tab contains any data, its label appears '''boldface'''; if the tab has no data then its label appears regular (not bold).}}
  
 
====Source Citations====
 
====Source Citations====
 
+
: The {{man label|Source Citations}} tab displays information about citations and sources relevant to this attribute and controls allowing its modification. The central part displays the list of all such sources and citations references stored in the database. The buttons {{man button|+}} , {{man button|Edit}} , and {{man button|-}} allow you to correspondingly add, modify, and remove a source reference to this attribute. Note that the {{man button|Edit}} and {{man button|-}} buttons become available only when a citation/source reference is selected from the list.
:The {{man label|Source Citations}} tab displays information about citations and sources relevant to this attribute and controls allowing its modification. The central part displays the list of all such sources and citations references stored in the database. The buttons {{man button|+}} , {{man button|Edit}} , and {{man button|-}} allow you to correspondingly add, modify, and remove a source reference to this attribute. Note that the {{man button|Edit}} and {{man button|-}} buttons become available only when a citation/source reference is selected from the list.
 
  
 
====Notes====
 
====Notes====
 +
: The {{man label|Note}} tab displays any notes concerning the attribute. To add a note or modify existing notes simply edit the text in the text entry field.
 +
{{-}}
  
:The {{man label|Note}} tab displays any notes concerning the attribute. To add a note or modify existing notes simply edit the text in the text entry field.
 
 
{{-}}
 
 
== Addresses ==
 
== Addresses ==
 
 
{{man tip|Use the '''Residence''' Event for historical genealogical address data.|<br><br>See also [[Why residence event and not Address?]]}}
 
{{man tip|Use the '''Residence''' Event for historical genealogical address data.|<br><br>See also [[Why residence event and not Address?]]}}
 
 
When you add or edit an address from the {{man label|[[Gramps_5.1_Wiki_Manual_-_Entering_and_editing_data:_detailed_-_part_1#Edit_Person_dialog|Edit Person]]}} dialogs {{man label|[[Gramps_5.1_Wiki_Manual_-_Entering_and_editing_data:_detailed_-_part_1#Addresses|Addresses]]}} tab the {{man label|Address Editor}} dialog will be shown.
 
When you add or edit an address from the {{man label|[[Gramps_5.1_Wiki_Manual_-_Entering_and_editing_data:_detailed_-_part_1#Edit_Person_dialog|Edit Person]]}} dialogs {{man label|[[Gramps_5.1_Wiki_Manual_-_Entering_and_editing_data:_detailed_-_part_1#Addresses|Addresses]]}} tab the {{man label|Address Editor}} dialog will be shown.
 
{{-}}
 
{{-}}
 +
 
===Address Editor dialog===
 
===Address Editor dialog===
 
 
[[File:AddressEditor-dialog-default-50.png|right|thumb|450px|Fig. {{#var:chapter}}.{{#vardefineecho:figure|{{#expr:{{#var:figure}}+1}}}} Address Editor - Dialog - default]]
 
[[File:AddressEditor-dialog-default-50.png|right|thumb|450px|Fig. {{#var:chapter}}.{{#vardefineecho:figure|{{#expr:{{#var:figure}}+1}}}} Address Editor - Dialog - default]]
 
+
The {{man label|Address Editor}} dialog allows you to record a current address by recording the information in the appropriate text entry fields.
The {{man label|Address Editor}} dialog allow you to record a current address by recording the information in the appropriate text entry fields.
 
  
 
The top section of the dialog allows editing and entry of information about the address:
 
The top section of the dialog allows editing and entry of information about the address:
 
*{{man label|Date:}} Date at which the address is valid.
 
*{{man label|Date:}} Date at which the address is valid.
 
** {{man button|Invoke date editor}} button
 
** {{man button|Invoke date editor}} button
*{{man label|Street:}} The street of the address.
+
* {{man label|Street:}} The street of the address.
* {{man button|Record is public/private}} button.  Toggle this button to mark this address record as private or public. This will give you a chance to omit this address from being included in reports, if you choose so among the report generation options.
+
* {{man button|Record is public/private}} button.  Toggle this button to mark this address record as private or public. This will give you a chance to omit this address from being included in reports if you choose so among the report generation options.
*{{man label|Locality:}} The locality name of the address.
+
* {{man label|Locality:}} The locality name of the address.
*{{man label|State/County:}} The state or county of the address in case a mail address must contain this.
+
* {{man label|State/County:}} The state or county of the address in case a mail address must contain this.
*{{man label|City:}} The village or city of the address.
+
* {{man label|City:}} The village or city of the address.
*{{man label|Country:}} Country of the address.
+
* {{man label|Country:}} Country of the address.
*{{man label|ZIP/Postal code:}} Postal code.
+
* {{man label|ZIP/Postal code:}} Postal code.
*{{man label|Phone:}} Phone number linked to the address.
+
* {{man label|Phone:}} Phone number linked to the address.
  
 
The bottom of the dialog has {{man button|Help}}, {{man button|Cancel}} and {{man button|OK}} buttons. Clicking the {{man button|OK}} button at any time will apply all the changes made in all tabs and close the dialog window. Clicking the {{man button|Cancel}} button at any time will close the window without applying any changes.
 
The bottom of the dialog has {{man button|Help}}, {{man button|Cancel}} and {{man button|OK}} buttons. Clicking the {{man button|OK}} button at any time will apply all the changes made in all tabs and close the dialog window. Clicking the {{man button|Cancel}} button at any time will close the window without applying any changes.
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===Address Editor tab pages===
 
===Address Editor tab pages===
 
+
{{man tip|Interface Tip|There is a visible indicator for each tab in editor windows to alert when there is underlying data to explore. This can relieve the compulsion to visit empty tabs for simple confirmation.<br /><br />The tab label font styling reflects the existence of corresponding information: if the tab contains ''any'' data, the tab label will be in '''boldface''' and be preceded by an icon; if the tab has no data, then the label appears in regular (plain, not bold) typeface lacking the icon.}}
{{man tip|Interface Tip|There is a visible indicator for each tab in editor windows to alert when there is underlying data to explore. This can relieve the compulsion to visit empty tabs for simple confirmation.<br /><br />The tab label font styling reflects the existence of corresponding information: if the tab contains ''any'' data, the tab label will be in '''boldface''' and be preceded by an icon; if the tab has no data, then the label appears in regular (plain, not bold) typeface without an icon.}}
 
  
 
The following tabs contain different categories of available information. You can bring any tab to the top for viewing or editing by clicking on the appropriate tab heading.
 
The following tabs contain different categories of available information. You can bring any tab to the top for viewing or editing by clicking on the appropriate tab heading.
  
 
====Source Citations====
 
====Source Citations====
 
+
: The {{man label|Source Citations}} tab displays information about sources relevant to this address and controls allowing its modification. The central part displays the list of all such sources and citations references stored in the database. The buttons {{man button|+}} , {{man button|Edit}} , and {{man button|-}} allow you to correspondingly add, modify, and remove a citation/source reference to this address. Note that the {{man button|Edit}} and {{man button|-}} buttons become available only when a source reference is selected from the list.
:The {{man label|Source Citations}} tab displays information about sources relevant to this address and controls allowing its modification. The central part displays the list of all such sources and citations references stored in the database. The buttons {{man button|+}} , {{man button|Edit}} , and {{man button|-}} allow you to correspondingly add, modify, and remove a citation/source reference to this address. Note that the {{man button|Edit}} and {{man button|-}} buttons become available only when a source reference is selected from the list.
 
  
 
====Notes====
 
====Notes====
 
+
: The {{man label|Notes}} tab displays any notes concerning the address. To add a note or modify existing notes simply edit the text in the text entry field.
:The {{man label|Notes}} tab displays any notes concerning the address. To add a note or modify existing notes simply edit the text in the text entry field.
 
 
 
 
{{-}}
 
{{-}}
  
 
== Merging records ==
 
== Merging records ==
 
 
[[File:PeopleCategory-Toolbar-MergeTheSelectedPersons-icon-example-50.png|right|thumb|450px|Fig. {{#var:chapter}}.{{#vardefineecho:figure|{{#expr:{{#var:figure}}+1}}}} Merge the Selected Persons - Toolbar icon highlighted - example]]
 
[[File:PeopleCategory-Toolbar-MergeTheSelectedPersons-icon-example-50.png|right|thumb|450px|Fig. {{#var:chapter}}.{{#vardefineecho:figure|{{#expr:{{#var:figure}}+1}}}} Merge the Selected Persons - Toolbar icon highlighted - example]]
 
+
Sometimes several records in your family tree turn out to be describing the same object: same person, same place, or same citation/source. It could happen either when the data is entered twice by mistake, or when new information reveals that the two entries refer to the same person. It can also happen after importing a GEDCOM obtained from a relative, whose database overlaps with your existing data.
Sometime several records in your family tree turn out to be describing the same object: same person, same place, or same citation/source. It could happen either when the data is entered twice by mistake, or when new information reveals that the two entries refer to the same person. It can also happen after importing a GEDCOM obtained from a relative, whose database overlaps with your existing data.
 
  
 
Whenever you detect duplicate records, merging them is a useful way of correcting the situation.
 
Whenever you detect duplicate records, merging them is a useful way of correcting the situation.
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{{man tip|To make a merge, {{man menu|exactly two records have to be selected}} in the appropriate view (People View, Sources View, or Places View). This is accomplished by selecting one entry and then selecting another person while holding down the {{man key press|Ctrl}} key.<br>You will see the {{man label|Cannot merge people}} warning dialog if you attempt to merge anything other than two(2) records.}}
 
{{man tip|To make a merge, {{man menu|exactly two records have to be selected}} in the appropriate view (People View, Sources View, or Places View). This is accomplished by selecting one entry and then selecting another person while holding down the {{man key press|Ctrl}} key.<br>You will see the {{man label|Cannot merge people}} warning dialog if you attempt to merge anything other than two(2) records.}}
 
{{-}}
 
{{-}}
 +
 
===Merge People===
 
===Merge People===
 
 
{{man note|[[Merging people]] does not discard any information.|The decisions you make during the merge only affect which data parts will become primary and which will become secondary for the resulting merged record.}}
 
{{man note|[[Merging people]] does not discard any information.|The decisions you make during the merge only affect which data parts will become primary and which will become secondary for the resulting merged record.}}
 
 
[[File:MergePeople-dialog-example-default-50.png|right|thumb|450px|Fig. {{#var:chapter}}.{{#vardefineecho:figure|{{#expr:{{#var:figure}}+1}}}} Merge People - "Context Information" sections expanded - dialog - default example]]
 
[[File:MergePeople-dialog-example-default-50.png|right|thumb|450px|Fig. {{#var:chapter}}.{{#vardefineecho:figure|{{#expr:{{#var:figure}}+1}}}} Merge People - "Context Information" sections expanded - dialog - default example]]
  
 
When exactly two people are selected, choose {{man menu|Edit ->Merge...}} to invoke the {{man label|Merge People}} dialog.
 
When exactly two people are selected, choose {{man menu|Edit ->Merge...}} to invoke the {{man label|Merge People}} dialog.
  
The dialog allows you to make a decision on whether or not the selected records should be merged. If you decide that the records should not be merged, despite similar names, you may click {{man button|Cancel}} button to close the dialog without making any changes. Expanding the ''"Detailed Selection"'' and the ''"Context Information"'' fields on the bottom left shows more information about the people to be merged.
+
The dialog allows you to decide on whether or not the selected records should be merged. If you decide that the records should not be merged, despite similar names, you may click {{man button|Cancel}} button to close the dialog without making any changes.  
 +
 
 +
Expanding the {{man button|&#x25B6;}}{{man label|Detailed Selection}} and the {{man button|&#x25B6;}}{{man label|Context Information}} fields on the bottom left shows more information about the people to be merged.
  
 
If you decide to proceed with merging, select the appropriate {{man button|Select}} radio button to specify the record to be used as the source of primary data, then click {{man button|OK}}. The data from the other record will be kept as alternate data.
 
If you decide to proceed with merging, select the appropriate {{man button|Select}} radio button to specify the record to be used as the source of primary data, then click {{man button|OK}}. The data from the other record will be kept as alternate data.
Line 184: Line 156:
 
{{-}}
 
{{-}}
 
[[File:MergePeople-dialog-sections-expanded-example-50.png|right|thumb|450px|Fig. {{#var:chapter}}.{{#vardefineecho:figure|{{#expr:{{#var:figure}}+1}}}} Merge People - "Detailed Selection" & "Context Information" sections expanded - dialog - example]]
 
[[File:MergePeople-dialog-sections-expanded-example-50.png|right|thumb|450px|Fig. {{#var:chapter}}.{{#vardefineecho:figure|{{#expr:{{#var:figure}}+1}}}} Merge People - "Detailed Selection" & "Context Information" sections expanded - dialog - example]]
 
 
{{-}}
 
{{-}}
  
 
===Merge Families===
 
===Merge Families===
 
 
[[File:MergeFamilies-dialog-example-default-50.png|right|thumb|450px|Fig. {{#var:chapter}}.{{#vardefineecho:figure|{{#expr:{{#var:figure}}+1}}}} Merge Families - dialog - default example]]
 
[[File:MergeFamilies-dialog-example-default-50.png|right|thumb|450px|Fig. {{#var:chapter}}.{{#vardefineecho:figure|{{#expr:{{#var:figure}}+1}}}} Merge Families - dialog - default example]]
  
 
When exactly two families are selected, choose {{man menu|Edit ->Merge...}} to invoke {{man label|Merge Families}} dialog.
 
When exactly two families are selected, choose {{man menu|Edit ->Merge...}} to invoke {{man label|Merge Families}} dialog.
  
The dialog allows you to make a decision on whether or not the selected records should be merged. If you decide that the records should not be merged, despite being similar, you may click {{man button|Cancel}} to close the dialog without making any changes.
+
The dialog allows you to decide on whether or not the selected records should be merged. If you decide that the records should not be merged, despite being similar, you may click {{man button|Cancel}} to close the dialog without making any changes.
  
You can either choose one of the two families to be the source of the primary data for the new family, or by expanding the ''"Detailed Selection"'' field you can individually choose which father is the source of the primary data, which mother is the source of the primary data, and which family (selected by Gramps ID) is the source of the other primary data.
+
You can either choose one of the two families to be the source of the primary data for the new family, or by expanding the {{man button|&#x25B6;}}{{man label|Detailed Selection}} field you can individually choose which father is the source of the primary data, which mother is the source of the primary data, and which family (selected by Gramps ID) is the source of the other primary data.
  
If you decide to proceed with merging, choose the appropriate {{man button|Select}} radio button(s) to specify the source(s) of the primary data to be used for the merged family record, and then click {{man button|OK}} . The children from both marriages are merged into the new family. The two fathers are merged together and the events from the secondary father are attached to the primary father. The names from the secondary father become alternate names for the primary father. The same occurs to the two mothers. The events related to the secondary family (e.g. marriage and any divorce) are transferred to the primary family. The secondary family, and the person record for the secondary father and mother are deleted from the database.
+
If you decide to proceed with merging, choose the appropriate {{man button|Select}} radio button(s) to specify the source(s) of the primary data to be used for the merged family record, and then click {{man button|OK}}. The children from both marriages are merged into the new family. The two fathers are merged and the events from the secondary father are attached to the primary father. The names from the secondary father become alternate names for the primary father. The same occurs with the two mothers. The events related to the secondary family (e.g. marriage and any divorce) are transferred to the primary family. The secondary family and the person record for the secondary father and mother are deleted from the database.
 
{{-}}
 
{{-}}
 
[[File:MergeFamilies-dialog-sections-expanded-example-50.png|right|thumb|450px|Fig. {{#var:chapter}}.{{#vardefineecho:figure|{{#expr:{{#var:figure}}+1}}}} Merge Families - "Detailed Selection" & "Context Information" sections expanded - dialog - example]]
 
[[File:MergeFamilies-dialog-sections-expanded-example-50.png|right|thumb|450px|Fig. {{#var:chapter}}.{{#vardefineecho:figure|{{#expr:{{#var:figure}}+1}}}} Merge Families - "Detailed Selection" & "Context Information" sections expanded - dialog - example]]
Line 203: Line 173:
  
 
===Merge Events===
 
===Merge Events===
 
 
[[File:MergeEvents-dialog-example-default-50.png|right|thumb|450px|Fig. {{#var:chapter}}.{{#vardefineecho:figure|{{#expr:{{#var:figure}}+1}}}} Merge Events - dialog - default example]]
 
[[File:MergeEvents-dialog-example-default-50.png|right|thumb|450px|Fig. {{#var:chapter}}.{{#vardefineecho:figure|{{#expr:{{#var:figure}}+1}}}} Merge Events - dialog - default example]]
 +
When exactly two events are selected, choose {{man menu|Edit ->Merge...}} to invoke {{man label|Merge Events}} dialog.
  
When exactly two events are selected, choose {{man menu|Edit ->Merge...}} to invoke {{man label|Merge Events}} dialog.
+
The dialog allows you to decide on whether or not the selected records should be merged.  
  
The dialog allows you to make a decision on whether or not the selected records should be merged.  
+
By expanding the {{man button|&#x25B6;}}{{man label|Detailed Selection}} field you can see additional information about the merge.
  
 
If you decide that the records should not be merged, despite similar titles, you may click {{man button|Cancel}} to close the dialog without making any changes.  
 
If you decide that the records should not be merged, despite similar titles, you may click {{man button|Cancel}} to close the dialog without making any changes.  
Line 219: Line 189:
 
* Gramps ID
 
* Gramps ID
 
to be used for the merged record, then click {{man button|OK}}  
 
to be used for the merged record, then click {{man button|OK}}  
 
 
{{-}}
 
{{-}}
[[File:MergeEvents-dialog-sections-expanded-example-50.png|right|thumb|450px|Fig. {{#var:chapter}}.{{#vardefineecho:figure|{{#expr:{{#var:figure}}+1}}}} Merge Events - "Detailed Selection" & "Context Information" sections expanded - dialog - example]]
+
[[File:MergeEvents-dialog-sections-expanded-example-50.png|right|thumb|450px|Fig. {{#var:chapter}}.{{#vardefineecho:figure|{{#expr:{{#var:figure}}+1}}}} Merge Events - "Detailed Selection" section expanded - dialog - example]]
 
{{-}}
 
{{-}}
  
 
===Merge Places===
 
===Merge Places===
 
 
[[File:MergePlaces-dialog-example-default-50.png|thumb|right|450px|Fig. {{#var:chapter}}.{{#vardefineecho:figure|{{#expr:{{#var:figure}}+1}}}} Merge Places - dialog - default example]]
 
[[File:MergePlaces-dialog-example-default-50.png|thumb|right|450px|Fig. {{#var:chapter}}.{{#vardefineecho:figure|{{#expr:{{#var:figure}}+1}}}} Merge Places - dialog - default example]]
 +
When exactly two places are selected, choose {{man menu|Edit ->Merge...}} to invoke {{man label|Merge Places}} dialog.
  
When exactly two places are selected, choose {{man menu|Edit ->Merge...}} to invoke {{man label|Merge Places}} dialog.
+
By expanding the {{man button|&#x25B6;}}{{man label|Detailed Selection}} field you can see additional information about the merge.
  
The dialog allows you to make a decision on whether or not the selected records should be merged.
+
The dialog allows you to decide on whether or not the selected records should be merged.
  
 
If you decide that the records should not be merged, despite similar titles, you may click {{man button|Cancel}} to close the dialog without making any changes.  
 
If you decide that the records should not be merged, despite similar titles, you may click {{man button|Cancel}} to close the dialog without making any changes.  
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* ID
 
* ID
 
to be used for the merged record, then click {{man button|OK}}.
 
to be used for the merged record, then click {{man button|OK}}.
 
 
{{-}}
 
{{-}}
[[File:MergePlaces-dialog-sections-expanded-example-50.png|thumb|right|450px|Fig. {{#var:chapter}}.{{#vardefineecho:figure|{{#expr:{{#var:figure}}+1}}}} Merge Places - "Detailed Selection" & "Context Information" sections expanded - dialog - example]]
+
[[File:MergePlaces-dialog-sections-expanded-example-50.png|thumb|right|450px|Fig. {{#var:chapter}}.{{#vardefineecho:figure|{{#expr:{{#var:figure}}+1}}}} Merge Places - "Detailed Selection" section expanded - dialog - example]]
 
{{-}}
 
{{-}}
  
 
===Merge Sources===
 
===Merge Sources===
 
 
[[File:MergeSources-dialog-example-default-50.png|right|thumb|450px|Fig. {{#var:chapter}}.{{#vardefineecho:figure|{{#expr:{{#var:figure}}+1}}}} Merge Sources - dialog - default example]]
 
[[File:MergeSources-dialog-example-default-50.png|right|thumb|450px|Fig. {{#var:chapter}}.{{#vardefineecho:figure|{{#expr:{{#var:figure}}+1}}}} Merge Sources - dialog - default example]]
 +
When exactly two sources are selected, choose {{man menu|Edit ->Merge...}} to invoke {{man label|Merge Sources}} dialog.
  
When exactly two sources are selected, choose {{man menu|Edit ->Merge...}} to invoke {{man label|Merge Sources}} dialog.
+
By expanding the {{man button|&#x25B6;}}{{man label|Detailed Selection}} field you can see additional information about the merge.
  
The dialog allows you to make a decision on whether or not the selected records should be merged.  
+
The dialog allows you to decide on whether or not the selected records should be merged.  
  
 
If you decide that the records should not be merged, despite similar titles, you may click {{man button|Cancel}} to close the dialog without making any changes.  
 
If you decide that the records should not be merged, despite similar titles, you may click {{man button|Cancel}} to close the dialog without making any changes.  
Line 263: Line 231:
 
* ID  
 
* ID  
 
to be used for the merged record, then click {{man button|OK}}.
 
to be used for the merged record, then click {{man button|OK}}.
 
 
{{-}}
 
{{-}}
[[File:MergeSources-dialog-sections-expanded-example-50.png|right|thumb|450px|Fig. {{#var:chapter}}.{{#vardefineecho:figure|{{#expr:{{#var:figure}}+1}}}} Merge Sources - "Detailed Selection" & "Context Information" sections expanded - dialog - example]]
+
[[File:MergeSources-dialog-sections-expanded-example-50.png|right|thumb|450px|Fig. {{#var:chapter}}.{{#vardefineecho:figure|{{#expr:{{#var:figure}}+1}}}} Merge Sources - "Detailed Selection" section expanded - dialog - example]]
 
{{-}}
 
{{-}}
  
 
===Merge Citations===
 
===Merge Citations===
 
 
[[File:MergeCitations-dialog-example-default-50.png|right|thumb|450px|Fig. {{#var:chapter}}.{{#vardefineecho:figure|{{#expr:{{#var:figure}}+1}}}} Merge Citations - dialog - default example]]
 
[[File:MergeCitations-dialog-example-default-50.png|right|thumb|450px|Fig. {{#var:chapter}}.{{#vardefineecho:figure|{{#expr:{{#var:figure}}+1}}}} Merge Citations - dialog - default example]]
 +
When exactly two citations are selected, choose {{man menu|Edit ->Merge...}} to invoke {{man label|Merge Citations}} dialog.
  
When exactly two citations are selected, choose {{man menu|Edit ->Merge...}} to invoke {{man label|Merge Citations}} dialog.
+
By expanding the {{man button|&#x25B6;}}{{man label|Detailed Selection}} field you can see additional information about the merge.
  
The dialog allows you to make a decision on whether or not the selected records should be merged.  
+
The dialog allows you to decide on whether or not the selected records should be merged.  
  
 
If you decide that the records should not be merged, despite similar titles, you may click {{man button|Cancel}} to close the dialog without making any changes.  
 
If you decide that the records should not be merged, despite similar titles, you may click {{man button|Cancel}} to close the dialog without making any changes.  
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to be used for the merged record, then click {{man button|OK}}.
 
to be used for the merged record, then click {{man button|OK}}.
  
See also the [[Gramps_5.1_Wiki_Manual_-_Tools#Merge_citations...|Merge Citations...]] Tool.
+
See also the [[Gramps_5.1_Wiki_Manual_-_Tools#Merge_citations|Merge Citations...]] Tool.
 
{{-}}
 
{{-}}
[[File:MergeCitations-dialog-sections-expanded-example-50.png|right|thumb|450px|Fig. {{#var:chapter}}.{{#vardefineecho:figure|{{#expr:{{#var:figure}}+1}}}} Merge Citations - "Detailed Selection" & "Context Information" sections expanded - dialog - example]]
+
[[File:MergeCitations-dialog-sections-expanded-example-50.png|right|thumb|450px|Fig. {{#var:chapter}}.{{#vardefineecho:figure|{{#expr:{{#var:figure}}+1}}}} Merge Citations - "Detailed Selection" section expanded - dialog - example]]
 
{{-}}
 
{{-}}
  
 
===Merge Repositories===
 
===Merge Repositories===
 
 
[[File:MergeRepositories-dialog-example-default-50.png|right|thumb|450px|Fig. {{#var:chapter}}.{{#vardefineecho:figure|{{#expr:{{#var:figure}}+1}}}} Merge Repositories - dialog - default example]]
 
[[File:MergeRepositories-dialog-example-default-50.png|right|thumb|450px|Fig. {{#var:chapter}}.{{#vardefineecho:figure|{{#expr:{{#var:figure}}+1}}}} Merge Repositories - dialog - default example]]
 +
When exactly two repositories are selected, choose {{man menu|Edit ->Merge...}} to invoke {{man label|Merge Repositories}} dialog.
  
When exactly two repositories are selected, choose {{man menu|Edit ->Merge...}} to invoke {{man label|Merge Repositories}} dialog.
+
By expanding the {{man button|&#x25B6;}}{{man label|Detailed Selection}} field you can see additional information about the merge.
  
The dialog allows you to make a decision on whether or not the selected records should be merged.
+
The dialog allows you to decide on whether or not the selected records should be merged.
  
 
If you decide that the records should not be merged, despite similar titles, you may click {{man button|Cancel}} to close the dialog without making any changes.
 
If you decide that the records should not be merged, despite similar titles, you may click {{man button|Cancel}} to close the dialog without making any changes.
Line 305: Line 272:
 
* Gramps ID
 
* Gramps ID
 
to be used for the merged record, then click {{man button|OK}}  
 
to be used for the merged record, then click {{man button|OK}}  
 
 
{{-}}
 
{{-}}
[[File:MergeRepositories-dialog-sections-expanded-example-50.png|right|thumb|450px|Fig. {{#var:chapter}}.{{#vardefineecho:figure|{{#expr:{{#var:figure}}+1}}}} Merge Repositories - "Detailed Selection" & "Context Information" sections expanded - dialog - example]]
+
[[File:MergeRepositories-dialog-sections-expanded-example-50.png|right|thumb|450px|Fig. {{#var:chapter}}.{{#vardefineecho:figure|{{#expr:{{#var:figure}}+1}}}} Merge Repositories - "Detailed Selection" section expanded - dialog - example]]
 
{{-}}
 
{{-}}
  
 
===Merge Media Objects===
 
===Merge Media Objects===
 
 
[[File:MergeMediaObjects-dialog-example-default-50.png|thumb|450px|right|Fig. {{#var:chapter}}.{{#vardefineecho:figure|{{#expr:{{#var:figure}}+1}}}} Merge Media Objects - dialog - default example]]
 
[[File:MergeMediaObjects-dialog-example-default-50.png|thumb|450px|right|Fig. {{#var:chapter}}.{{#vardefineecho:figure|{{#expr:{{#var:figure}}+1}}}} Merge Media Objects - dialog - default example]]
 +
When exactly two Media Objects are selected, choose {{man menu|Edit ->Merge...}} to invoke {{man label|Merge Media Objects}} dialog.
  
When exactly two Media Objects are selected, choose {{man menu|Edit ->Merge...}} to invoke {{man label|Merge Media Objects}} dialog.
+
By expanding the {{man button|&#x25B6;}}{{man label|Detailed Selection}} field you can see additional information about the merge.
  
The dialog allows you to make a decision on whether or not the selected records should be merged.  
+
The dialog allows you to decide on whether or not the selected records should be merged.  
  
 
If you decide that the records should not be merged, despite similar titles, you may click {{man button|Cancel}} to close the dialog without making any changes.  
 
If you decide that the records should not be merged, despite similar titles, you may click {{man button|Cancel}} to close the dialog without making any changes.  
Line 326: Line 292:
 
* Gramps ID
 
* Gramps ID
 
to be used for the merged record, then click {{man button|OK}}  
 
to be used for the merged record, then click {{man button|OK}}  
 
 
{{-}}
 
{{-}}
[[File:MergeMediaObjects-dialog-sections-expanded-example-50.png|thumb|450px|right|Fig. {{#var:chapter}}.{{#vardefineecho:figure|{{#expr:{{#var:figure}}+1}}}} Merge Media Objects - "Detailed Selection" & "Context Information" sections expanded - dialog - example]]
+
[[File:MergeMediaObjects-dialog-sections-expanded-example-50.png|thumb|450px|right|Fig. {{#var:chapter}}.{{#vardefineecho:figure|{{#expr:{{#var:figure}}+1}}}} Merge Media Objects - "Detailed Selection" section expanded - dialog - example]]
 
{{-}}
 
{{-}}
  
 
===Merge Notes===
 
===Merge Notes===
 
 
[[File:MergeNotes-dialog-example-default-50.png|right|thumb|450px|Fig. {{#var:chapter}}.{{#vardefineecho:figure|{{#expr:{{#var:figure}}+1}}}} Merge Notes - dialog - default example]]
 
[[File:MergeNotes-dialog-example-default-50.png|right|thumb|450px|Fig. {{#var:chapter}}.{{#vardefineecho:figure|{{#expr:{{#var:figure}}+1}}}} Merge Notes - dialog - default example]]
 +
When exactly two notes are selected, choose {{man menu|Edit ->Merge...}} to invoke {{man label|Merge Notes}} dialog.
  
When exactly two notes are selected, choose {{man menu|Edit ->Merge...}} to invoke {{man label|Merge Notes}} dialog.
+
By expanding the {{man button|&#x25B6;}}{{man label|Detailed Selection}} field you can see additional information about the merge.
  
The dialog allows you to make a decision on whether or not the selected records should be merged.
+
The dialog allows you to decide on whether or not the selected records should be merged.
  
 
If you decide that the records should not be merged, despite similar titles, you may click {{man button|Cancel}} to close the dialog without making any changes.
 
If you decide that the records should not be merged, despite similar titles, you may click {{man button|Cancel}} to close the dialog without making any changes.
Line 348: Line 313:
 
to be used for the merged record, then click {{man button|OK}}  
 
to be used for the merged record, then click {{man button|OK}}  
 
{{-}}
 
{{-}}
[[File:MergeNotes-dialog-sections-expanded-example-50.png|right|thumb|450px|Fig. {{#var:chapter}}.{{#vardefineecho:figure|{{#expr:{{#var:figure}}+1}}}} Merge Notes - "Detailed Selection" & "Context Information" sections expanded - dialog - example]]
+
[[File:MergeNotes-dialog-sections-expanded-example-50.png|right|thumb|450px|Fig. {{#var:chapter}}.{{#vardefineecho:figure|{{#expr:{{#var:figure}}+1}}}} Merge Notes - "Detailed Selection" section expanded - dialog - example]]
  
 
{{-}}
 
{{-}}

Latest revision as of 20:40, 28 April 2021

Previous Index Next


The previous section offered you a detailed overview of how to enter and edit the main objects you see in Gramps. This section continues with other objects you encounter in Gramps.

Name Editor

Names are edited through the Name Editor dialog, available from the Names tab of the Edit Person dialog.

Gramps-notes.png

Please update or expand this section.


Name Editor dialog

Fig. 9.3.1 Name Editor - Dialog - example

The top of the window allows entry of the type of name (e.g., Birth Name, Married Name, etc) from a dropdown list. Next are elements of the personal name most commonly grouped as Given Name elements. Following the Given Name section is the Family Names section. At the bottom are elements allowing for customization of name sorting, dates for names, name sources, and notes for names.

Type

  • Type: (Birth Namedefault) The Name type dropdown list allows you to select the type of name being entered. You may also directly key in a Custom Type into this field.
  • Record is public/private toggle the icon in the top right corner to mark this name record as private. This will give you a chance to omit this name from being included in reports if you choose so among the report generation options.


Given Name(s) Section

The Given Name(s) Section contains all parts of a personal name you can store with Gramps:

  • Given: The person's given names should all be entered here.
  • Call Name: The person's proper legal name that was used most commonly by the person should be entered here. For example, someone named John Raymond Smith who uses the name Raymond should have Raymond entered here. If this person uses Ray commonly, this should be entered as a nickname since Ray is not the proper legal name (see following). In Germany and some other places, it was customary to underline the call name among the different given names (see also here).
  • Title: The person's title, such as Doctor (or Dr.) can be entered here.
  • Suffix: The person's name suffix, such as Junior (Jr.) or III, should be entered here.
  • Nick Name: The person's nickname should be entered here. Nicknames include shortenings of proper legal names such as Greg for Gregory (cf. Call Name above).


Family Names Section

The Family Names Section contains the person's family name elements. Gramps allows for multiple family names as well as multiple kinds of family names.

  • Toolbar - + / Edit / Remove / Move up in list / Move down in list

The following columns are shown:

  • Prefix A prefix for the family name that is not used in sorting (such as "de" or "van").
  • Surname for the main portion of one's family name.
  • Connector often used in matronymic or patronymic naming schemes, such as dotter.
  • Origin indicating the type of family name this is and its derivation.
  • Primary Radiobox indicating if the family name is the primary one.

The following field is shown:

  • Family Nick Name: for families commonly referred to using a more vernacular nickname.

See also: Names in Gramps - wiki article.

Name Editor tab pages

Tango-Dialog-information.png
Tip

The tab labels reflect the presence of corresponding information: if the tab contains any data, its label appears boldface; if the tab has no data then its label appears regular (not bold).


General

Options allowing you to adjust specific grouping, sorting, and displaying properties of this name, as well as to provide the date corresponding to the name:

  • The Group as: field provides an alternative grouping node for a name in the person view, overriding the default grouping based on the family name. This may be necessary with similar family names that need to be grouped -- for example Russian names Ivanov and Ivanova are considered the same, but the difference in gender is reflected in different spelling. See Grouping Surnames.
    • Override Check this checkbox to enable typing into this field. (checkbox unchecked by default)
People are displayed according to the name format given in the Preferences (the default).
Here you can make sure this person is displayed according to a custom name format. (More name formats can be selected in the Edit ->Preferences... Display tab or customized using the Display_Name_Editor.)
  • The Sort as and Display as determine how the name appears in the People View and the reports. The sort allows you to override the name pattern set in the Gramps preferences in the sorting of the name. For example, you suddenly have a branch of Swedish names with given and patronymic, but the rest of your database sorts names on Family name, Given. You can indicate here to sort this name always as Patronymic, Given.
Here you can make sure this person is sorted according to a custom name format. (More name formats can be selected in the Edit ->Preferences... Display tab or customized using the Display_Name_Editor.).
The Display as allows you to say how the name is listed. You might, for example, want to sort a name in based on a person's given or surname, but still have the display show an honorific title before that name. (More name formats can be selected in the Edit ->Preferences... Display tab or customized using the Display_Name_Editor.)
The Person Tree view groups people under the primary surname. You can override this by setting here a group value. You will be asked if you want to group this person only or all people with this specific primary surname.
  • The Date can provide information on the validity of this name -- use date spans as necessary. The edit date icon opens the Date Editor. Eg. for a Married Name, enter the date that the name is first used or the marriage date.

Source Citations

The Source Citations tab displays information about sources and citations relevant to this name and controls allowing its modification. The central part displays the list of all such citations and sources stored in the database. The buttons + , Edit , and - allow you to correspondingly add, modify, and remove a citation to this name. Note that the Edit and - buttons become available only when a source reference is selected from the list.

More info: Citations editor

Notes

The Note tab displays any notes concerning the name. To add a note or modify existing notes simply edit the text in the text entry field.

More info: Note Editor

Attributes

When you add or edit an Attributes from the Edit Person dialogs Attributes tab the Attribute Editor dialog will be shown.

Attribute Editor dialog

Gramps-notes.png
Note

Some predefined attributes are present because they are defined in the GEDCOM standard.

Fig. 9.3.2 Attribute Editor - Dialog - default

The top of the window shows the dialog title including the name of the person whose attribute is being edited. The central part of the window displays three notebook tabs containing different categories of available information. You can bring any tab to the top for viewing or editing by clicking on the appropriate tab heading. The bottom part has OK and Cancel buttons. Clicking the OK button at any time will apply all the changes made in all tabs and close the dialog window. Clicking the Cancel button at any time will close the window without applying any changes.

The top section allows editing of the most general information about the attribute:

  • Attribute: (Identification Numberdefault) The name of an attribute you want to use. For example: Height (for a person), Weather on this Day (for an event), ... Use this to store snippets of information you collect and want to correctly link to sources. Attributes can be used for people, families, events, and media. The information can be typed in the appropriate text entry fields. The attribute name can also be selected from available choices (if any) listed in the Attribute drop-down menu.
  • Record is public/private Toggle this to mark this attribute record as private or public. This will give you a chance to omit this attribute from being included in the reports if you choose so among the report generation options.
  • Value: Plain text description entry of the attribute. Eg. 1.8m, Sunny, or Blue eyes.


Attribute Editor tab pages

Tango-Dialog-information.png
Tip

The tab labels reflect the presence of corresponding information: if the tab contains any data, its label appears boldface; if the tab has no data then its label appears regular (not bold).


Source Citations

The Source Citations tab displays information about citations and sources relevant to this attribute and controls allowing its modification. The central part displays the list of all such sources and citations references stored in the database. The buttons + , Edit , and - allow you to correspondingly add, modify, and remove a source reference to this attribute. Note that the Edit and - buttons become available only when a citation/source reference is selected from the list.

Notes

The Note tab displays any notes concerning the attribute. To add a note or modify existing notes simply edit the text in the text entry field.


Addresses

Tango-Dialog-information.png
Use the Residence Event for historical genealogical address data.



See also Why residence event and not Address?

When you add or edit an address from the Edit Person dialogs Addresses tab the Address Editor dialog will be shown.

Address Editor dialog

Fig. 9.3.3 Address Editor - Dialog - default

The Address Editor dialog allows you to record a current address by recording the information in the appropriate text entry fields.

The top section of the dialog allows editing and entry of information about the address:

  • Date: Date at which the address is valid.
    • Invoke date editor button
  • Street: The street of the address.
  • Record is public/private button. Toggle this button to mark this address record as private or public. This will give you a chance to omit this address from being included in reports if you choose so among the report generation options.
  • Locality: The locality name of the address.
  • State/County: The state or county of the address in case a mail address must contain this.
  • City: The village or city of the address.
  • Country: Country of the address.
  • ZIP/Postal code: Postal code.
  • Phone: Phone number linked to the address.

The bottom of the dialog has Help, Cancel and OK buttons. Clicking the OK button at any time will apply all the changes made in all tabs and close the dialog window. Clicking the Cancel button at any time will close the window without applying any changes.

Address Editor tab pages

Tango-Dialog-information.png
Interface Tip

There is a visible indicator for each tab in editor windows to alert when there is underlying data to explore. This can relieve the compulsion to visit empty tabs for simple confirmation.

The tab label font styling reflects the existence of corresponding information: if the tab contains any data, the tab label will be in boldface and be preceded by an icon; if the tab has no data, then the label appears in regular (plain, not bold) typeface lacking the icon.


The following tabs contain different categories of available information. You can bring any tab to the top for viewing or editing by clicking on the appropriate tab heading.

Source Citations

The Source Citations tab displays information about sources relevant to this address and controls allowing its modification. The central part displays the list of all such sources and citations references stored in the database. The buttons + , Edit , and - allow you to correspondingly add, modify, and remove a citation/source reference to this address. Note that the Edit and - buttons become available only when a source reference is selected from the list.

Notes

The Notes tab displays any notes concerning the address. To add a note or modify existing notes simply edit the text in the text entry field.


Merging records

Fig. 9.3.4 Merge the Selected Persons - Toolbar icon highlighted - example

Sometimes several records in your family tree turn out to be describing the same object: same person, same place, or same citation/source. It could happen either when the data is entered twice by mistake, or when new information reveals that the two entries refer to the same person. It can also happen after importing a GEDCOM obtained from a relative, whose database overlaps with your existing data.

Whenever you detect duplicate records, merging them is a useful way of correcting the situation.

Gramps-notes.png

Please update or expand this section.


Tango-Dialog-information.png
To make a merge, exactly two records have to be selected in the appropriate view (People View, Sources View, or Places View). This is accomplished by selecting one entry and then selecting another person while holding down the Ctrl key.
You will see the Cannot merge people warning dialog if you attempt to merge anything other than two(2) records.


Merge People

Gramps-notes.png
Merging people does not discard any information.

The decisions you make during the merge only affect which data parts will become primary and which will become secondary for the resulting merged record.

Fig. 9.3.5 Merge People - "Context Information" sections expanded - dialog - default example

When exactly two people are selected, choose Edit ->Merge... to invoke the Merge People dialog.

The dialog allows you to decide on whether or not the selected records should be merged. If you decide that the records should not be merged, despite similar names, you may click Cancel button to close the dialog without making any changes.

Expanding the Detailed Selection and the Context Information fields on the bottom left shows more information about the people to be merged.

If you decide to proceed with merging, select the appropriate Select radio button to specify the record to be used as the source of primary data, then click OK. The data from the other record will be kept as alternate data.

Specifically, all names from the other record will become alternate names of the merged record. Similarly, parents, spouses, and children of the other record will become alternate parents, spouses, and children of the merged record, and so on.

Fig. 9.3.6 Merge People - "Detailed Selection" & "Context Information" sections expanded - dialog - example


Merge Families

Fig. 9.3.7 Merge Families - dialog - default example

When exactly two families are selected, choose Edit ->Merge... to invoke Merge Families dialog.

The dialog allows you to decide on whether or not the selected records should be merged. If you decide that the records should not be merged, despite being similar, you may click Cancel to close the dialog without making any changes.

You can either choose one of the two families to be the source of the primary data for the new family, or by expanding the Detailed Selection field you can individually choose which father is the source of the primary data, which mother is the source of the primary data, and which family (selected by Gramps ID) is the source of the other primary data.

If you decide to proceed with merging, choose the appropriate Select radio button(s) to specify the source(s) of the primary data to be used for the merged family record, and then click OK. The children from both marriages are merged into the new family. The two fathers are merged and the events from the secondary father are attached to the primary father. The names from the secondary father become alternate names for the primary father. The same occurs with the two mothers. The events related to the secondary family (e.g. marriage and any divorce) are transferred to the primary family. The secondary family and the person record for the secondary father and mother are deleted from the database.

Fig. 9.3.8 Merge Families - "Detailed Selection" & "Context Information" sections expanded - dialog - example


Merge Events

Fig. 9.3.9 Merge Events - dialog - default example

When exactly two events are selected, choose Edit ->Merge... to invoke Merge Events dialog.

The dialog allows you to decide on whether or not the selected records should be merged.

By expanding the Detailed Selection field you can see additional information about the merge.

If you decide that the records should not be merged, despite similar titles, you may click Cancel to close the dialog without making any changes.

If you decide to proceed with merging, choose the appropriate radio button to specify:

  • Type
  • Date
  • Place
  • Description
  • Gramps ID

to be used for the merged record, then click OK

Fig. 9.3.10 Merge Events - "Detailed Selection" section expanded - dialog - example


Merge Places

Fig. 9.3.11 Merge Places - dialog - default example

When exactly two places are selected, choose Edit ->Merge... to invoke Merge Places dialog.

By expanding the Detailed Selection field you can see additional information about the merge.

The dialog allows you to decide on whether or not the selected records should be merged.

If you decide that the records should not be merged, despite similar titles, you may click Cancel to close the dialog without making any changes.

If you decide to proceed with merging, choose the appropriate radio button to specify:

  • Title
  • Latitude
  • Longitude
  • Location
  • ID

to be used for the merged record, then click OK.

Fig. 9.3.12 Merge Places - "Detailed Selection" section expanded - dialog - example


Merge Sources

Fig. 9.3.13 Merge Sources - dialog - default example

When exactly two sources are selected, choose Edit ->Merge... to invoke Merge Sources dialog.

By expanding the Detailed Selection field you can see additional information about the merge.

The dialog allows you to decide on whether or not the selected records should be merged.

If you decide that the records should not be merged, despite similar titles, you may click Cancel to close the dialog without making any changes.

If you decide to proceed with merging, choose the appropriate radio button to specify:

  • Title
  • Author
  • Abbreviated title
  • Publication information
  • ID

to be used for the merged record, then click OK.

Fig. 9.3.14 Merge Sources - "Detailed Selection" section expanded - dialog - example


Merge Citations

Fig. 9.3.15 Merge Citations - dialog - default example

When exactly two citations are selected, choose Edit ->Merge... to invoke Merge Citations dialog.

By expanding the Detailed Selection field you can see additional information about the merge.

The dialog allows you to decide on whether or not the selected records should be merged.

If you decide that the records should not be merged, despite similar titles, you may click Cancel to close the dialog without making any changes.

If you decide to proceed with merging, choose the appropriate radio button to specify:

  • Volume/Page
  • Date
  • Confidence
  • Gramps ID

to be used for the merged record, then click OK.

See also the Merge Citations... Tool.

Fig. 9.3.16 Merge Citations - "Detailed Selection" section expanded - dialog - example


Merge Repositories

Fig. 9.3.17 Merge Repositories - dialog - default example

When exactly two repositories are selected, choose Edit ->Merge... to invoke Merge Repositories dialog.

By expanding the Detailed Selection field you can see additional information about the merge.

The dialog allows you to decide on whether or not the selected records should be merged.

If you decide that the records should not be merged, despite similar titles, you may click Cancel to close the dialog without making any changes.

If you decide to proceed with merging, choose the appropriate radio button to specify:

  • Name
  • Type
  • Gramps ID

to be used for the merged record, then click OK

Fig. 9.3.18 Merge Repositories - "Detailed Selection" section expanded - dialog - example


Merge Media Objects

Fig. 9.3.19 Merge Media Objects - dialog - default example

When exactly two Media Objects are selected, choose Edit ->Merge... to invoke Merge Media Objects dialog.

By expanding the Detailed Selection field you can see additional information about the merge.

The dialog allows you to decide on whether or not the selected records should be merged.

If you decide that the records should not be merged, despite similar titles, you may click Cancel to close the dialog without making any changes.

If you decide to proceed with merging, choose the appropriate radio button to specify:

  • Title
  • Path
  • Date
  • Gramps ID

to be used for the merged record, then click OK

Fig. 9.3.20 Merge Media Objects - "Detailed Selection" section expanded - dialog - example


Merge Notes

Fig. 9.3.21 Merge Notes - dialog - default example

When exactly two notes are selected, choose Edit ->Merge... to invoke Merge Notes dialog.

By expanding the Detailed Selection field you can see additional information about the merge.

The dialog allows you to decide on whether or not the selected records should be merged.

If you decide that the records should not be merged, despite similar titles, you may click Cancel to close the dialog without making any changes.

If you decide to proceed with merging, choose the appropriate radio button to specify:

  • Text
  • Type
  • Format
  • Gramps ID

to be used for the merged record, then click OK

Fig. 9.3.22 Merge Notes - "Detailed Selection" section expanded - dialog - example


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