Gramps 3.4 Wiki Manual - Entering and editing data: detailed - part 2

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The previous section offered you a detailed overview of how to enter and edit data persons and relationships. This section continues with other objects you encounter in Gramps.

Editing information about events

Fig. 5.15 Event editor

Events are edited through the Event Editor dialog (See Fig. 5.15). This dialog can be accessed from either the Edit Person dialog or the Marriage/Relationship dialog.

You can type this information directly into the adjacent fields.

The top part lets you view and edit basic information about the event:

  1. The Type can be selected from the available types listed in the Event type drop-down menu. E.g., Burial, Graduation, etc.
  2. The Date of the event can be an exact date, a range (from ... to ..., between ...), or an inexact date (about ...).
  3. The Description field gives you the opportunity to give a longer description what this event is. Leave the Description empty if you want to autogenerate it with the tool Extract Event Description, which uses the form "{event type} of {Surname}, {Given name}" .
  4. The ID is a unique identifier for the event. Leave this field blank to allow Gramps to generate this value automatically for new events.
  5. The Place can be selected from a list of previously entered place or entered anew using the selection and add buttons. Additionally, you can drag and drop a place entry into this field.

Checking the Private record box marks the event record as private and allows it to be omitted from reports.

The central part of the window displays five notebook tabs containing different categories of information. Click on a tab to view or edit its contents.

The tabs provide the following information categories of the event data:

  • Sources

The Sources tab lets you view and edit sources relevant to an event. The central part of the window lists all such source references stored in the database. The buttons + , Edit , and - let you add, modify, and remove a source reference associated with an event. Note that the Edit and - buttons become available only when a source reference is selected from the list.

  • Note

The Note tab provides a place to record notes or comments about the event. To add a note or modify existing notes simply edit the text in the text entry field.

The bottom part of the window has OK and Cancel buttons. Clicking OK will apply all the changes made in all tabs and close the dialog window. Clicking the Cancel button will close the window without applying any changes.

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Tip

If a tab label is in boldface type, this means it contains data. If not, it has no data.



Editing event references

Fig. 5.16 Event information

Event references connect a Event to a person and allow you to provide additional information about the event.

When adding event reference to person, the following dialog appears:

The dialog includes two main headings, Event selection and Event details.

  • The Event selection displays : General, Sources, Attributes, Notes, Gallery, References.
  • The Event details section indicates the details associated with the particular reference to this Event: Role, Notes, Attributes.

For the role of the person in this event, use Primary for the main beneficiary, use a descriptive role otherwise (Eg., Witness, Celebrant, ...).

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Tip

Information in this dialog is specific to the particular reference. A single event can be referenced many times, and all such references will have in common the overall event information. This dialog lets you provide reference-specific data, such as relevant role, attribute to further specify and document the reference.



Editing information about media objects

Fig. 5.17 Media properties editor

To edit media data, switch to the Media View and select the desired entry in the list of sources. Double-click on that entry or click Edit on the toolbar to invoke the following Media Properties Editor dialog:

A thumbnail preview of the object is presented, along with a summary of its properties (ID, path, date and object type).

  1. A descriptive Title for this media object.
  2. The ID is an unique record to identify the media object, leave generated by Gramps.
  3. Date could be for a picture the date it is taken.
  4. Path of the media object on your computer. Gramps does not store the media internally, it only stores the path! Set the Relative Path in the Preferences to avoid retyping the common base directory where all your media is stored. The Media Manager tool can help managing paths of a collection of media objects.
  5. Mime value is the extension of the media object.

The central part of the window displays five notebook tabs containing different categories of information. Click a tab to view or edit its contents. The bottom part of the window has OK and Cancel buttons. Clicking OK will apply all the changes made in all tabs and close the dialog window. Clicking the Cancel button will close the window without applying any changes.

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Note

Clicking OK will immediately save changes to the database (write on disk). All changes are immediate.

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Tip

If a tab label is in boldface type, this means it contains data. If not, it has no data.


The tabs represent the following categories of media data:

  • General

The General tab lets you view and edit the object's Title and Date. You can type this information directly into the corresponding fields. For the Date, you can also enter information by clicking the LED button and invoking the Date selection dialog.

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Note

Every media object is referred to by its Path. The user is responsible for keeping track of the object files. Gramps will only reference and display the contents, not manage the files themselves.


  • Attributes

The Attributes tab lets you view and edit particular information about the media object that can be expressed as Attributes. The bottom part displays the list of all such attributes stored in the database. The top part shows the details of the currently selected attribute in the list (if any). The buttons + , Edit , and - let you add, modify, or remove an attribute. Note that the Edit and - buttons become available only when an attribute is selected from the list.

  • Notes

The Note tab provides a place to record various information about the source that does not fit neatly into other categories. This area is particularly useful for recording information that does not naturally fit into the "Parameter/Value" pairs available to Attributes. To add a note or modify existing notes simply edit the text in the text entry field.

  • References

The References tab indicates any database records that refer to a given media object. The list can be ordered according to any of its column headings: Type , ID , or Name. Double-clicking an entry allows you to view and edit the corresponding record.

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Note

Only primary objects can be shown in the References tab: Person, Family, Event, Source, or Place. The secondary objects such as Names and Attributes, although able to refer the media object, will only show up through their primary objects to which they belong.


Editing media object references

Fig. 5.18 Media Object references

When Media Object references connect a Media Object to an other object, the following dialog appears:

  • Region corners : x1, x2, y1, y2.

The region part allows to select a specific region on the Media Object. You can use the mouse cursor on the picture to select a region, or use these spinbuttons to set the top left, and bottom right corner of the referenced region. Point (0,0) is the top left corner of the picture, and (100,100) the bottom right corner.

  • Privacy

The Privacy button lets you mark whether or not the record is considered private. Check the Private record box to mark this record as private.


Editing information about places

Fig. 5.19. Place editor

To edit information about places, switch to the Places View and select the desired entry from the list of places. Double-click that entry or click the Edit button on the toolbar to bring up the following Place Editor dialog:

There are four fields:

  1. Place name: the full name of this place.
  2. Latitude: the position above equation of the place in decimal or degree notation. Eg, valid values are 12.0154, 50°52'21.92\"N, N50º52'21.92\" or 50:52:21.92. You can set these values via the Geography View by searching the place, or via a map service in the Place view.
  3. Longitude: the position relative to the Prime, or Greenwich, Meridian of the place in decimal or degree notation. Eg, valid values are -124.3647, 124°52'21.92\"E, E124º52'21.92\" or 124:52:21.92. You can set these values via the Geography View by searching the place, or via a map service in the Place view.
  4. ID: an unique record to identify the place. Leave generated by Gramps.


Supported longitude/latitude formats

When you create/modify a place, the possible formats used for longitude/latitude are :

       'D.D4'    : degree notation, 4 decimals 
                   eg +12.0154 , -124.3647
       'D.D8'    : degree notation, 8 decimals (precision like ISO-DMS) 
                   eg +12.01543265 , -124.36473268
       'DEG'     : degree, minutes, seconds notation
                   eg 50°52'21.92"N , 124°52'21.92"E ° has UTF-8 code c2b00a
                   or N50º52'21.92" , E124º52'21.92" º has UTF-8 code c2ba0a
                   The character for seconds can be either one double quote "
                   or two single quote '
                   The letters N/S/W/E can be placed before or after the digits.
       'DEG-:'   : degree, minutes, seconds notation with :
                   eg -50:52:21.92 , 124:52:21.92
       'ISO-D'   : ISO 6709 degree notation i.e. ±DD.DDDD±DDD.DDDD
       'ISO-DM'  : ISO 6709 degree, minutes notation 
                   i.e. ±DDMM.MMM±DDDMM.MMM
       'ISO-DMS' : ISO 6709 degree, minutes, seconds notation 
                   i.e. ±DDMMSS.SS±DDDMMSS.SS

The second part of the window displays seven notebook tabs containing different categories of information. Click a tab to view or edit its contents. The bottom part of the window has OK and Cancel buttons. Clicking OK will apply all the changes made in all tabs and close the dialog window. Clicking the Cancel button will close the window without applying any changes.


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Note

Clicking OK will immediately save changes to the database. All changes are immediate.

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Tip

If a tab label is in boldface type and displays an icon, this means it contains data. If not, it has no data.


The tabs represent following categories of place data:

  • Location

The Location tab you view and edit the basic information about the place: the Title which labels it in the database, Street, City, Church parish, County, State, Country, place code. You can type this information directly into the adjacent fields, they are used by Gramps for a better place management.

They are the place divisions:

  1. The Country where the place is.
  2. Second level of place division, eg., in the USA a State, in Germany a Bundesland.
  3. Third level of place division. Eg., in the USA a County.
  4. The lowest clergical division of this place. Typically used for church sources that only mention the Parish.
  5. The village or City where the place is.
  6. The lowest level of a place division is the Street name.


  • Alternative locations

The Other names tab lets you view and edit other names by which the place might be known. The bottom part of the window lists all other names of the place stored in the database. The top part of the window shows the details of the currently selected name in the list (if any). The buttons + , Edit , and - let you add, modify, and remove a name record. Note that the Edit and - buttons become available only when a name is selected from the list.

  • Note

The Note tab displays any comments or notes concerning the place. To add a note or modify existing notes simply edit the text in the text entry field.

  • Sources

The Sources tab lets you view and edit sources relevant to a place. The central part of the window lists all such source references stored in the database. The buttons + , Edit , and - let you add, modify, and remove a source reference associated with a place. Note that the Edit and - buttons become available only when a source reference is selected from the list.

  • Gallery

The Gallery tab lets you store and display photos and other media objects associated with a given place. The central part of the window lists all such media objects and gives you a thumbnail preview of image files. Other objects such as audio files, movie files, etc., are represented by a generic Gramps icon. The buttons + , Select , Edit , and - let you add a new image, add a reference to an existing image, modify an existing image, and remove a media object's link to the place. Note that the Edit and - buttons become available only when a media object is selected from the list.

  • Internet

The Internet tab contains Internet addresses relevant to the place. The bottom part of the window lists all such Internet addresses stored in the database. The top part shows the details of the currently selected address in the list (if any). The buttons + , Edit , and - let you add, modify, and remove an Internet address. The Go button (represented by an icon with a green arrow and yellow circle) opens your browser and takes you to the web page corresponding to the highlighted Internet address. Note that the Edit , - , and Go buttons become available only when an address is selected from the list.

  • References

The References tab indicates any database records (events or LDS ordinances) that refer to a place. This information cannot be modified from the Place Editor dialog. Instead, the corresponding database record (e.g., a birth event) has to be brought up and its place reference edited.


Editing information about sources

Fig. 5.20 Source editor

The general information at the top of the window lets you define basic information about the source: its Title , Author , Abbreviation , and Publication information . You can type this information directly into the adjacent fields.

  1. Title: Title of the source.
  2. Authors: Authors of the source.
  3. ID: an unique record to identify the source. Leave generated by Gramps.
  4. Abbreviations: Provide a short title used for sorting, filing, and retrieving source records.
  5. Publication information: Publication Information, such as city and year of publication, name of publisher, ...

The tabs provide the following information categories of source data:

  • Note

The Note tab provides a place to record notes or comments about the source. To add a note or modify existing notes simply edit the text in the text entry field. Only primary objects can be shown in the References tab: Person, Family, Event, Place, or Media object. Secondary objects such as Names and Attributes can only be accessed through the primary objects to which they belong.

  • Gallery

The Gallery tab lets you store and display photos and other media objects associated with a given source (for example, a photo of a birth certificate). The central part of the window lists all such objects and gives you a thumbnail preview of image files. Other objects such as audio files, movie files, etc., are represented by a generic Gramps icon. The buttons + , Select , Edit , and - let you add a new image, add a reference to an existing image, modify an existing image, and remove a media object's link to the relationship. Note that the Edit and - buttons become available only when a media object is selected from the list.

  • Data

The Data tab displays "Key/Value" pairs that may be associated with the source. These are similar to the "Attributes" used for other types of Gramps records. The difference between these Key/Value pairs and Attributes is that Attributes may have source references and notes, while Key/Value data may not.

The central part of the window lists all existing Key/Value pairs. The buttons + and - let you add and remove pairs. To modify the text of Key or Value, first select the desired entry. Then click in either the Key or Value cell of that entry and type your text. When you are done, click outside the cell to exit editing mode.

  • Repositories

The Repositories tab displays the references to the repositories in which the source is contained. The list can be ordered by any of its column headings: ID , Title, Call Number,and Type. Double-clicking an entry allows you to view and edit the record. You may also edit the reference. The buttons on the side of the tab allow you add a new repository, link to (or share) an existing repository, edit the reference to the repository, or remove the reference.

  • References

The References tab lists all the database records that refer to this source, if any. The list can be ordered by any of its column headings: Type , ID , or Name. Double-clicking an entry allows you to view and edit the record.


Editing source citations

Citations connect a Source to another object and allow you to provide additional information about the source. Citations can be attached to a large number of objects,

For each object, a common set of buttons are provided:

  • STOCK_ADD + (Create and add a new citation and a new source). This brings up an empty Citation dialog.
  • STOCK_INDEX (used for share) Add (Add an existing citation or source). This brings up the Source or Citation selection dialog box.
  • STOCK_EDIT Edit (Edit the selected citation). This brings up the Citation dialog pre-populated with the Citation and source information.
  • STOCK_REMOVE - (Remove the existing citation). This removes the citation from the object. It does not delete the citation itself, which could then be connected to another object.

Note that the STOCK_EDIT Edit and STOCK_REMOVE - buttons become available only when a citation has been selected.


When STOCK_ADD Add adding an existing citation or source, the following dialog appears:

Fig. 5.21a Source or citation selector

This allows either an existing source or an existing citation (along with its associated source) to be selected. Click on the disclosure triangle alongside a source to see the citations associated with that source. For example, if one of your sources were a book, then the citations would normally refer to a page (or pages) within the book. If you already have a citation that refer to the particular page of the book, then you could select that citation which would then be shared. On the other hand, if this object needs to refer to a new page, then you would select the source and in the subsequent dialog enter the new page.


Once you have selected a citation or a source, or if you had chosen the STOCK_ADD + or STOCK_EDIT Edit buttons, then the following dialog appears:

Fig. 5.21b Citation editor

The dialog includes two main headings, Citation information and Shared source information.

The Citation information section indicates the details associated with the particular reference to this Source: Confidence, Volume/Film/Page, Date, and Notes. You can choose the Confidence level from the Confidence drop-down menu. The remaining details can be typed in the corresponding text entry fields.

  1. Date: Date associated with this source reference. Typically used to store the date that the data was entered into the original source document (not the date when the event occurred).
  2. Volume/Film/Page: Specific location with in the information referenced. For a published work, this could include the volume of a multi-volume work and the page number(s). For a periodical, it could include volume, issue, and page numbers. For a newspaper, it could include a column number and page number. For an unpublished source, this could be a sheet number, page number, frame number, etc. A census record might have a line number or dwelling and family numbers in addition to the page number.
  3. Confidence: Conveys the submitter's quantitative evaluation of the credibility of a piece of information, based upon its supporting evidence. It is not intended to eliminate the receiver's need to evaluate the evidence for themselves.
    1. Very Low = Unreliable evidence or estimated data.
    2. Low = Questionable reliability of evidence (interviews, census, oral genealogies, or potential for bias for example, an autobiography).
    3. High = Secondary evidence, data officially recorded sometime after event.
    4. Very High = Direct and primary evidence used, or by dominance of the evidence.

A warning icon STOCK_DIALOG_WARNING is displayed if the citation is shared.

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Tip

Information in a citation may be shared. A single citation can be referenced many times and all such references will have in common the overall citation information. Changing the citation information will change it for all of the shared uses


Fig. .1 New Citation editor since version 3.4.8

The tabs provide the following information categories of citation data:

  • Note

The Note tab provides a place to record notes or comments about the citation. The central part of the window lists all notes for this citation, and gives you a preview of the beginning of the note. The buttons STOCK_ADD +, STOCK_INDEX (used for share) Add, STOCK_EDIT Edit, STOCK_REMOVE -, STOCK_GO_UP Up and STOCK_GO_DOWN Down let you add a new note, share the selected note, edit the selected note, remove the selected note and move the selected note up or down the list of notes. Note that the STOCK_INDEX (used for share) Add, STOCK_EDIT Edit, STOCK_REMOVE -, STOCK_GO_UP Up and STOCK_GO_DOWN Down buttons become available only when a media object is selected from the list. Removing a note only removes the note from this citation, it does not delete the note itself. Please refer to details on editing notes.

  • Gallery

The Gallery tab lets you store and display photos and other media objects associated with a given citation (for example, a photo of a page of a book or a page of a census). The central part of the window lists all such objects and gives you a thumbnail preview of image files. Other objects such as audio files, movie files, etc., are represented by a generic Gramps icon. The buttons STOCK_ADD +, STOCK_INDEX (used for share) Add, STOCK_EDIT Edit and STOCK_REMOVE - let you add a new image, add a reference to an existing image, modify an existing image, and remove a media object's link to the citation. Note that the Edit and - buttons become available only when a media object is selected from the list. Please refer to details on editing media references.

  • Data

The Data tab displays "Key/Value" pairs that may be associated with the citation. These are similar to the "Attributes" used for other types of Gramps records. The difference between these Key/Value pairs and Attributes is that Attributes may have source citations and notes, while Key/Value data may not.

The central part of the window lists all existing Key/Value pairs. The buttons STOCK_ADD + and STOCK_REMOVE - let you add and remove pairs. To modify the text of Key or Value, first select the desired entry. Then press the STOCK_EDIT Edit button to select the Key, or click in either the Key or Value cell of that entry and type your text. When you are done, click outside the cell to exit editing mode.

  • References

The References tab lists all the database records that refer to this source, if any. The list can be ordered by any of its column headings: Type , ID , or Name. Double-clicking an entry allows you to view and edit the record.

Shared source information

Shared Source Information displays the Title of the Source, its Author , Abbreviation and Publication information . A warning icon STOCK_DIALOG_WARNING is displayed if the source is shared. Editing the source information in this dialog is just the same as editing infomation about sources (q.v.).

Editing information about repositories

There 3 top fields:

  1. The Name of the repository (where sources are stored).
  2. ID: an unique record to identify the repository. Leave generated by Gramps.
  3. The Type of repository, eg., Library, Album, ...
Fig. 5.22 Repository editor
  • Addresses:

The Addresses tab lets you view and record the various addresses of the repository.

The bottom part of the window lists all addresses stored in the database. The top part shows the details of the currently selected address in the list (if any). The buttons + , Edit , and - allow you to correspondingly add, modify, and remove an address record from the database. Note that the Edit and - buttons become available only when an address is selected from the list.

  • Internet:

The Internet tab displays Internet addresses relevant to the repository. The bottom part lists all such Internet addresses and accompanying descriptions. The top part shows the details of the currently selected addresses in the list (if any). The buttons + , Edit , and - let you add, modify, and remove an Internet address. The "Go" button (represented by an icon having a green arrow and yellow circle) opens your web browser and takes you directly to the highlighted page. Note that the Edit , and -buttons become available only when an address is selected from the list.

  • Note

The Note tab provides a place to record notes or comments about the repository. To add a note or modify existing notes simply edit the text in the text entry field.

  • References

The References tab indicates any database records that refer to a given repository. The list can be ordered according to any of its column headings: Type , ID , or Name . Double-clicking an entry allows you to view and edit the corresponding record.


Editing information about notes

Note tab

The Note tab is the place for adding notes to one of your people, sources, etc. The tab allows you to order your notes in the order you want to see them. As on the other tabs, you can add new notes, share existing notes with the object you are working on and remove notes from this object (this does not remove the note from the family tree. It is present in the note view afterward).

Note editor

Fig. 5.23 Note editor

When creating a new note, or when editing an existing note, the note editor comes up. There are two tabs, the 'Note' tab, and the 'References' tab.

  • Note tab

The Note tab has the following elements

  • A toolbar to apply styles to your notes. You can select and apply one of the toolbuttons, or set the values as you want and start typing.
  • Undo, Redo:
  • italic, bold, underline: common functions known from text editors
  • Font selection: a basic font selector showing all fonts on your system.
  • Font size: the size of the font you type
  • Font color: write the font in a certain color
  • Background color: add a background color to the text you write
  • Clear markup: This will remove all markup you have placed on the note
  • Link: This will allow you to create a link to an item in Gramps, such as a Person, Family, Event, Note, etc.


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Important

If you want to revert to a previous version of a note after you save it, there is an Undo/Redo feature for notes (just like other items). Go to menu -> Redo, Undo, or Undo History.


  • A context menu on the textview.
The most important entry in this context menu is the spell selection. You are offered a selection of installed languages on your system with spell checking enabled.
  • The text view where you can write your note
  • Some properties of your note
  • ID: a unique id for the note. If left blank an automatic id will be chosen according to the settings in the preferences
  • Marker: a marker setting for the note: Complete, Todo. You can add your own marker by typing it
  • Type: a note type. You can add your own value by typing it
  • Preformatted checkbox: Notes in Gramps are considered flowed for beautifull presentation in the reports. In this setting, newlines and white spaces will be automatically ignored so as to form complete paragraphs, which are defined by an empty line between two textblocks. When Preformatted is checked, Gramps will assume the whitespace and enters you used in the notes are important. Use this for tables, literal transcripts, ... . Use monospace font to keep preformatting. Try not to use preformatted if you do not need it, the reports you create will be more beautifull.
  • Privacy: as on the other objects, you can indicate a note as private so as to make sure you can remove this note from all output Gramps creates with one easy click.
  • References

The References tab indicates any objects that refer to a given note. The list can be ordered according to any of its column headings: Type, ID, or Name. Double-clicking an entry allows you to view and edit the corresponding record.

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HTML links

If you add links to webpages with the full address in a note, the link will turn blue and underlined when you hover your mouse over the text. Clicking the link opens the webpage in your default browser.


Note markup and preformat in reports

Markup like bold, color, underline, ... can be added to notes. A note can be preformatted or not. It depends on the output type how this markup will appear. Here an overview is given of what you can expect.

  1. Pdf and direct print (to printer or to file) fully support the markup and the preformatted setting
  2. ascii print removes all markup from the notes for obvious reasons
  3. LaTeX output interprets the markup to its best of possibilities. LaTeX is not well suited as a typesetting language to add custom style. That would break the benefits LaTex offers. Hence, the following is done:
  • bold, underline and italic is supported
  • fontsize is mapped to the size indicators of LaTeX in a fuzzy manner
  • mono fonts are shown as a mono spaced font
  • color and font is not supported
  • preformatted is handled correctly
  1. Narrative Web. Many people use the Narrative Web report as an easy way to work with their data. This report is trying to respect markup in the notes. This is an interpreted translation, it is not one-to-one.
  2. ODF output does not support markup at the moment. This will be added in the future
  3. RTF output does not support markup at the moment
  4. html output does not support markup at the moment

The conclusion of the above should be to use markup in notes only in those cases it adds to the information stored. Gramps is not a text editor.


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