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{{languages|Gramps_3.1_Wiki_Manual_-_Tools}}
== Common Options ==
* id: = ID
This section contains tools which analyze and explore the database, but do not alter it. The following analysis and exploration tools are currently available in GRAMPS:
=== <u>Compare Individual Events... </u>===
This tool compares events across the selected group of people. The people for this comparison are chosen with the use of custom filters. The custom filters can be created in the Custom Filter Editor (see ''tools-util-cfe'' ) that can be invoked by clicking the {{man button|Custom Filter Editor}} button. The resulting table produced by this tool can be saved as a spreadsheet.
=== <u>Interactive Descendant Browser... </u>===[[Image:interactivedesInteractivedes.png|right|thumb|200px250px|Fig. z9.z 1 Descendant Browser]]
The {{man button|Help}} button will bring you to this page and with the {{man button|Close}} you close the Descendant Browser window.
== Database Processing ==
This section contains tools which may modify your database. The tools from this section are used mostly for finding and correcting errors in the data. The following database processing tools are currently available in GRAMPS:
{{man note|1=Note |2=The modifications will only be performed upon your explicit consent, except for the automatic fixes performed by {{man label|Check and repair Database}} tool.}}
=== <u>Calculate Estimated Dates </u>=== [[Image:calcestdatesCalcestdates.png|right|thumb|200px250px|Fig. z9.z 2 Calculate Estimated Dates]]
Click '''Tools-->Database Processing-->Calculate Estimated Dates...''' brings up a {{man label|Undo history warning}} window:
** Add estimated death dates
** Display detailed results: will show details for every date entered.
*Config:
** Average years between generations:
=== <u>Edit Database Owner Information </u>===[[Image:dataownerDataowner.png|right|thumb|200px250px|Fig. z4.z 3 Owner Info]]
click '''Tools-->Database Processing-->Edit Database Owner information'''. This brings up the {{man label|Database Owner editor}} window, where you can fill in the needed info.
<br clear="all" />
=== <u>Extract Information from Names </u>===
This tool searches the entire database and attempts to extract titles and nicknames that may be embedded in a person's {{man label|Given name}} field. If any information could be extracted, the candidates for fixing will be presented in the table. You may then decide which to repair as suggested and which not to.
=== <u>Extract Place Data from a Place Title </u>===
This tool attempts to extract city, state/province and zip code from a place title if fields are empty and the description falls into the category of:
Paris, IDF 75000, FRA or Paris, ILE DE FRANCE 75000, FRA
=== <u>Extract Event Descriptions from Event Data </u>===
Extracts event descriptions from the event data by using a model :
If event description is missing, then tool will use this event description field model.
=== <u>Find Possible Duplicate People... </u>===[[Image:duppeopleDuppeople.png|right|thumb|250px|Fig. z4.z 4 Duplicate People]]
This tool searches the entire database, looking for the entries that may represent the same person.
If you select a row you can check the details with the {{man button|Compare}} button or you can double-click on the selected row.
Three buttons are present: {{man button|Help}} brings you to this page, a {{man button|Close}} to close the window and a {{man button|Compare}} button to which brings up a {{man label|Compare People}} window which was explain in detail in the [[Gramps_3.1_Wiki_Manual_-_Entering_and_Editing_Data:_Detailed_Detailed_-_part_3#Merge_People|Merge People Dialog]]. Here you can select with the radio buttons one of the persons and eventually use the {{man button|Merge and close}} button to merge the data if you find the two persons are duplicates.
Hitting the {{man button|Cancel}} button brings you back to the list.
=== <u>Fix Capitalization of Family Names... </u>===[[Image:capnamesCapnames.png|right|thumb|200px250px|Fig. z4.z 5 Fix Capitalization]]
This tool searches the entire database and attempts to fix the capitalization of family names. The aim is to have conventional capitalization: capital first letter and lower case for the rest of the family name. If deviations from this rule are detected, the candidates for fixing will be presented in the table. You may then decide which to repair as suggested and which not to.
You can use this tool via '''Tools-->Database Processing-->Fix Capitalization of Family Names...'''.
{{man warn|Undo history|Proceeding with this tool will erase the undo history for this session. In particular, you will not be able to revert the changes made by this tool or any changes made prior to it. If you think you may want to revert running this tool, please stop here and backup your database.}}
Select the names you want to be changed, then hit the {{man button|Accept changes and close}} button. Or use the {{man button|Cancel}} button to abort changes.
=== <u>Rename Event Types </u>===[[Image:changeventypeChangeventype.png|right|thumb|200px250px|Fig. z4.z 6 Change type]]
This tool allows all the events of a certain name to be renamed to a new name.
{{man warn|Undo history|Proceeding with this tool will erase the undo history for this session. In particular, you will not be able to revert the changes made by this tool or any changes made prior to it. If you think you may want to revert running this tool, please stop here and backup your database.}}
{{man warn|1=Renaming events|2=Once completed, this cannot be undone by the regular {{man label|Undo}} function.}}
=== <u>Reorder GRAMPS ID </u>===
This tool reorders will change all the elements in the database to conform to the scheme specified in the database's prefix id's.
===<u>Sort Events</u>===
[[Image:Sortevents.png|right|thumb|200px250px|Fig. z4.z 7 Sort Events]]
Events appearing on the Event tab on a Person or Family Editor are not sorted in any particular order other than the order that the events were added. The reason for not enforcing any particular ordering, particularly ordering by date, is to allow for the situation where an event was known to have happened but the exact chronology is not. Importing or merging data from an external source can lead to extra events being added to, but out of sequence with, the existing set of events of a person or family.
Events can be manually re-ordered by [http://en.wikipedia.org/wiki/Drag-and-drop ''drag & drop''] or by use of the re-order buttons on the Event {{man label|Events}} tab. Either way, an event can be moved up or down in the list of events and Gramps will remember the new order when the changes are saved. The new ordering will be used wherever events are shown elsewhere in Gramps, such as on a report.
The order of all events on a tab can also be changed by clicking a column title. For example, clicking the 'Date' column header will sort all the events in date order. However this way of sorting events is temporary and changes to the event order are not preserved when the window is closed.
*Parent relationship. This checks all families to ensure that father and mother are not mixed up. The check is also made that parents have different gender. If they have common gender then their relationship is renamed to "Partners".
=== <u>Rebuild Reference Maps </u>===
This tool rebuilds reference map tables.
=== <u>Rebuild Secondary Indices </u>===
This tool rebuilds secondary indices.
=== <u>Remove Unused Objects... </u>===
This tool will search your database for pieces of information which are not connected to anything else, and then remove them.
== Utilities ==
This section contains tools allowing you to perform a simple operation on a portion of data. The results can be saved in your database, but they will not modify your existing data. The following utilities are currently available in GRAMPS:
=== <u>Generate SoundEx codes </u>===
==== SoundEx what is this? ====
==== Use of SoundEx module in GRAMPS ====
[[Image:Soundexcode.png|thumb|right|200px250px|Fig. x4.y 8 SoundEx code generator]]
Clicking via the Toolbar on '''Tools-->Utilities --> Soundex generator...''' you get the {{man label|SoundEx code generator}} window. In the {{man label|Name}} text field you can type in a name or you could use the {{man button|down }} arrow where you can should a name from the drop down list.
The name you put in can by any name even a name not present in your Family Tree.
The result is shown automatically: R236
A {{man button|Help}} button is available which brings you to this page. With the {{man button|Close}} button (or hitting <alt+c>) you close this generator window.
=== <u>Media Manager... </u>===[[Image:mediamanagerfinalMediamanagerfinal.png|right|thumb|250px|Fig. z4.z 9 Final confirmation window]]This tool allows [http://en.wikipedia.org/wiki/Batch_processing batch operations ] on media objects stored in GRAMPS. An important distinction must be made between a GRAMPS media object and its file.
The GRAMPS media object is a collection of data about the media object file: its filename and/or path, its description, its ID, notes, source references, etc. These data '''do not include the file itself'''.
If you click the {{man button|Forward}} button (or hit <Alt+F>) you will get a window with three radio buttons:
* Replace substrings in the path: Selecting this radio button will bring up a {{man label|Replace substring settings}} window where you can type in any string in the {{man label|Replace}} text field and the {{man label|With}} text field. At any time you can click on the {{man button|Cancel}} button or the {{man labelbutton|Back}} button. Clicking the {{man button|Forward}} button will bring up the {{man label|Final confirmation}} window.
* Convert paths from relative to absolute
* Convert paths from absolute to relative
=== <u>Not Related </u>===[[Image:notrelatedNotrelated.png|right|thumb|200px250px|Fig. a4.a 10 Not related]]
This report will find people who are not related to the selected person.
If you select a person you can use the {{man label|Marker}} text field: 3 choices are possible: blank (you can fill in whatever suits you), TODO, and NotRelated. With the {{man button|Apply}} you can apply the selected marker to the person. This marker will then show up in the right hand side column.
=== <u>Relationship calculator </u>===
This utility calculates and displays the relationship of any person to the Active Person.
=== <u>Verify the Data... </u>===[[Image:verifydataVerifydata.png|right|thumb|250px|Fig. z4.z 11 Verify the Data...]]
This utility allows you to verify the database based on the set of criteria specified by you.
The warning showed 'female husband': checking the data I found a family with father : Anna Roelants. Luckily in the {{man label|Description}} I read: ''The marriage of Adam Roelants and Cornelia Crabbe''. It was clearly a typo: Anna i.s.o. Adam. Without this '''Tool''' it would be very hard to find.
The warning showed 'late marriage': checking the data: male person °1738 female person °1756 : marriage X 1804 [French Republican Gregorian Calender] : Everything seemed to be OK: so they (re)married at the age of 66 and 48 years!
The warning showed up because the '''General criteria''' was set to '''60'''.
With the {{man button|Close}} button (or hit <Alt+C>) you close the {{man label|Results}} window.
With the {{man button|Help}} button (or hitting <Alt+H>) you will get to this page.
For example, you may want to make sure that nobody in your database had children at the age of 98. Based on common sense, such a record would indicate an error. However, it is not a consistency error in the database. Besides, someone might have a child at the age of 98 (although this rarely happens). The Verify tool will display everything that violates your criteria so that you can check whether the record is erroneous or not. The ultimate decision is yours.
