There are two census addons: a gramplet and a report.
The gramplet allows users to create and edit census data in a single form.
The report prints census events in a format similar to the original census entries.
Before using the census addons you need to define which of your sources are census sources.
To do this you need to edit each source and add an entry in the Data tab. The entry must have a key of "Census" and a value which is a code that identifies the census. After typing the value code you must press "Enter" before clicking "OK", or the value will not be saved.
Supported values are:
|UK1841||1841 England and Wales Census|
|UK1851||1851 England and Wales Census|
|UK1861||1861 England and Wales Census|
|UK1871||1871 England and Wales Census|
|UK1881||1881 England and Wales Census|
|UK1891||1891 England and Wales Census|
|UK1901||1901 England and Wales Census|
|UK1911||1911 England and Wales Census|
|SC1841||1841 Scotland Census|
|SC1851||1851 Scotland Census|
|SC1861||1861 Scotland Census|
|SC1871||1871 Scotland Census|
|SC1881||1881 Scotland Census|
|SC1891||1891 Scotland Census|
|SC1901||1901 Scotland Census|
|-||1774 French Census|
|FR1790||1790 French Census|
|FR1793||1793 (An II) French Census|
|FR1796||1796 (An V) French/Belgian Census|
|FR1801||1801 (An X) French/Belgian Census|
|FR1806||1806 French/Belgian Census|
|-||1817 French Census|
|FR1820||1820/1821 French Census|
|FR1826||1826 French Census|
|FR1831||1831 French Census|
|FR1836||1836 French Census|
|FR1841||1841 French Census|
|FR1846||1846 French Census|
|FR1851||1851 French Census|
|FR1856||1856 French Census|
|FR1861||1861 French Census|
|FR1866||1866 French Census|
|FR1872||1872 French Census|
|FR1876||1876 French Census|
|FR1881||1881 French Census|
|FR1886||1886 French Census|
|FR1891||1891 French Census|
|FR1896||1896 French Census|
|FR1901||1901 French Census|
|FR1906||1906 French Census|
|FR1911||1911 French Census|
|FR1921||1921 French Census|
|FR1926||1926 French Census|
|FR1931||1931 French Census|
|FR1936||1936 French Census|
|FR||Local Census (not national)|
|-||1814 Belgian/French Census|
|-||1829 Belgian/Nederland Census|
|BE1846||1846 Belgian Census|
|BE1856||1856 Belgian Census|
|BE1866||1866 Belgian Census|
|BE1880||1880 Belgian Census|
|BE1890||1890 Belgian Census|
|BE1900||1900 Belgian Census|
|BE1910||1910 Belgian Census|
|US1790||1790 US Census|
|US1800||1800 US Census|
|US1810||1810 US Census|
|US1820||1820 US Census|
|US1830||1830 US Census|
|US1840||1840 US Census|
|US1850||1850 US Census|
|US1860||1860 US Census|
|US1870||1870 US Census|
|US1880||1880 US Census|
|US1890||1890 US Census|
|US1900||1900 US Census|
|US1910||1910 US Census|
|US1920||1920 US Census|
|US1930||1930 US Census|
|US1940||1940 US Census|
|CA1851EW-A||1851 Canada East and West Census: Personal Census|
|CA1851EW-B||1851 Canada East and West Census: Agricultural Census|
|CA1861EW||1861 Canada East and West Census|
|CA1871||1871 Canadian Census|
|CA1881||1881 Canadian Census|
|CA1891||1891 Canadian Census|
|CA1901-1||1901 Canadian Census: Schedule 1|
|CA1901-2||1901 Canadian Census: Schedule 2|
|CA1906||1906 Canadian Census: Manitoba, Saskatchewan and Alberta|
|CA1911||1911 Canadian Census|
|CA1911-A1||1911 Canadian Census: Schedule A1|
|CA1916||1916 Canadian Census: Manitoba, Saskatchewan and Alberta|
The census gramplet consists of a census listing and a census editor.
When the gramplet is loaded it lists all the census events for the active person. The listing displays the census source, date and place.
A new census event can be created by clicking the "New" button at the bottom of the gramplet.
An existing census event can be edited either by highlighting a row and clicking the "Edit" button or by double-clicking on a row.
The census editor is designed so that most census data can be entered into a single form.
- The first thing to enter is the census source. This is selected from a drop-down list at the top of the editor.
- Once the source has been selected the census date is populated automatically.
- Next a source reference can be entered. This should comprise of one or more references that uniquely identify the census entry. In the case of a UK census you will need to enter the PRO reference, Piece, Folio and Page.
- A place can be selected in the usual Gramps manner.
At the bottom of the editor there is a table which allows the user to enter data specific to individual people listed on the census return. A new person can be created and then added to the census by clicking the "+" button. A person already in Gramps can be added to the census by clicking the second button ("share"). A census source must be selected before people can be added to the list, and after the first person is added, the source can no longer be changed.
The cells in the table are editable. By clicking on a cell, the user can enter data from the census return into a corresponding column in the table.
A person can be removed from the list by clicking the "-" button.
The order of people in the list can be changed by highlighting a row and then using the up and down arrow buttons.
The census data can then be saved by clicking the "OK" button or discarded using "Cancel".
The census report prints census events in a format similar to the original census entries.
Which censuses are printed is determined by settings in the Report Options.
A drop-down list allows the following options:
- By Person
- By Source
- By Person and Source
- All Census records
Use the first option to print all census records for a given person. This defaults to the current person but can be changed using a selector.
Use the second option to print all census records for a given source. Select the required source from the drop-down list.
The third option can be used to print a single census. Both the person and source selections are taken into account.
The last option prints all censuses in the database.
Census Report for Martin, John 1881 Date: 3 Apr 1881 Source Reference: 17 Hope Terrace - RG 11 /2854 page 27 Address: Wednesbury Name Relation Condition Age Occupation Where Born Disability Martin, John Head Married 36 Laborer Wednesbury / N., Zillah Wife 36 Golds Greence Martin, Arthur Son 11 Scholar Wednesbury Martin, Zillah Daughter 7 Scholar Wednesbury Martin, Catherine Daughter 5 Scholar Wednesbury
Each census return is stored as a single event record with an event type of "Census".
The chosen source is attached to the event and contents of the "Reference" field are stored and the "Volume/Page" field of the associated source reference object.
The "Date" and "Place" fields are stored in the event object.
Each person in the table is attached to the event. The contents of the table are stored as attributes in the associated event reference object. The attribute type is set to the column heading and the value is set to the contents of the cell. An additional attribute called "Order" contains an integer which defines the position that the person appears in the census.
The addons will read existing data in this format. If "Order" attributes do not exist, they will be created when the editor saves a record. Until then the order of the people in the census will not be defined.
Data can also be edited using the usual Gramps editors.
Example of using the Census Addon
This is an example of how to get started with the Census Addon after it is installed as described above. The 1941 UK census is used as the example:
- Start or open a family tree in Gramps.
- Add a person (name and gender) if this is a new family tree.
- Go to the Source view.
- Add a source with a title like "Source for 1841 Census"
- Open that source and go to the "Data" tab.
- Click on the plus symbol to add a key and value.
- Fill in in the key column with "Census" and hit enter.
- Click on Value column and fill in "UK1841", hit enter.
- Click on OK.
- Reopen the Source to see if the key and value pair have been successfully stored in the "Data" tab (optional).
- Go to the People view and switch on the sidebar (View->sidebar).
- Add the "Census Gramplet" by rightclicking on the side bar and choosing "Add Gramplet->Census Gramplet".
- Select the person that you created (or an existing person that appears in that census) in the main window.
- In the Census Gramplet on the sidebar, click "New".
- The New Census" gramplet form should open and you can click on the arrow down bútton to the right of "Source". You should see the "Source for 1841 Census". Select this.
- Now you can enter all of the details from the census (e.g. Reference to the page and the address), and then add people in the normal Gramps way.
- Fill in the details from the census page against each person.
When using the census editor the user should not edit the same event using the standard Gramps event editor.
When the save button in the editor is clicked, the person records of the people in the census are updated. If a person is being edited using the Gramps person editor and the record is saved then data saved using the census editor will be lost for this person.
I plan to implement the following enhancements:
- Add heading fields for Municipal Ward, Ecclesiastical Parish etc...
- Split the Source Reference Page/Volume field into its component parts. (e.g. Ref., Piece, Folio, Page)
- Add a census image to gallery of the Event object.
- Add the current person when creating a new census.
- Improve data entry into the table cells. Automatically edit the next cell when "Enter" is pressed.
The following have been requested but require further thought:
- Add check-boxes to automatically add the census source to selected Gramps records.
- Ensure that attributes are kept in the correct order in the Gramps editor.
- Remove the need to add Data tags to sources. Create a tool to define census sources and store them in the Gramps configuration file.