Changes

{{man menunote|Released for Gramps 5.0 x + versions}}[[File:PlaceCleanupMain.png|thumb|right|547px350px|Place Cleanup Gramplet]]The {{man label|Place Cleanup Gramplet== Purpose of this Gramplet ==This was written to assist in cleaning up places. Often when starting with Gedcom imported trees, or when adding events }} addon uses the WebServices feature from census or other sources, the Places that are created are not fully filled in with Latitude[https://Longitude and Enclosure informationwww.geonames. The place names andorg/or titles are often left with strings about.html GeoNames.org geographical database] to lookup as many as 2,000 placenames per day. ''See '''[[GeoCodes#Filters|GeoCodes]]'''.)'' Selected parts of comma separated names that previously required a lot of manual work the validated information can then be pushed into Gramps to clean it upcorrect and improve incomplete [[Gramps_Glossary#place|Place]] records.

In = Purpose of this Gramplet =This was written to assist in cleaning up '''already existing''' places. You ''can'' use it while adding a new place, but the place must be created with the normal Gramps {{man menu|Add -> Place}} and select the new place in the top window prior to using the Gramplet. When starting with GEDCOM imported trees, the Places that are created are often incomplete or simply don't take full advantage of Gramps features. The place names and/or titles are often left with strings of comma separated names.  Even when transcribing events from census or other casessources, Place data might have be ambiguous about which adminstrative area enclosed a locality and were, in turn, enclosed. Sometimes, Places may have been entered with the proper enclosure hierarchy, ... but without the Latitude/Longitude coordinates needed to show up plot Events on the maps of the Gramps MapsGeography view. Rather than intefere the flow of data or research workflow to validate each Place, it can be more efficient to come back to handle these deficiencies collectively. Cleaning up these shortfalls previously required a lot of manual work to clean up.

{{man warn|1=Warning: Automated records updates are risky!|2= As always, Back back up you your current tree BEFORE using this any toolthat automates data entry or editting.See [[How to make a backup|make a Gramps XML backup]]|2= While it is usually possible to Undo changes individually, at least within a session, you may decide that you need to restart from an earlier state.<br/>See [[How to make a backup|make a Gramps XML backup]]}} =Usage=

The Gramplet can be installed like any other Addon; see {{man label|[[5.1_Addons#Installing_Addons_in_Gramps|Installing Addons in Gramps]]}} Once installed, you should go to make the Gramplet visible in the {{man label|Places}} category View and on either the {{man label|Place Tree }} or {{man label|Places }} view (which ever you usually use), and load the Gramplet in the bottom bar by clicking the little down pointer {{man button| [[Gramps_{{Version manual}}_Wiki_Manual_-_Main_Window#Bottombar_and_Sidebar| &or;]]}} (''Down Arrowhead'' button also known as the '''Gramplet Bar Menu''') at the far top right of the bottom barbottombar titles, and then using the '{{man button|Add a Gramplet…' gramplet}} menu item.

=== GeoNames account prerequisite ===[[File:GeoNamesFreeWebServices.png|thumb|right|250px|Add free WebServices at the Login screen]] The first time you attempt a search, you will be reminded to obtain and set a GeoNames user ID, which is required for use of their data. You can sign up for the ID at the following link: [http://www.geonames.org/login|http://www.geonames.org/login]. The account signup requires responding to a confirmation eMail. Just having a basic GeoNames account isn't quite enough. The Gramplet needs to access to the Web Services. Return to the login screen once you've validated your account, then enable the Free Web Services by clicking the link in the section of their login screen. It is shown in the screen capture to the right. Once you've logged into the GeoNames website, requests from Gramps on the same machine will be part of the same session. If the session log-in expires or you exceed the number of requests allowed in a day, the Gramplet will report failing to find matches for placenames being searched. If a suspiciously high number of failures occurs, try logging in again.

 [[File:PlaceCleanupPref.png|left||alt="Preferences icon"]][[File:PlaceCleanupPrefDialog.png|thumb|right|44px350px|Place Cleanup Gramplet - Preferences]]The Gramplet Preferences is accessed via the Preferences button (located in the top right of the main view of the Gramplet, next to the Title field). The button should appear as shown to in the far upper rightof the Gramplet.<br /><br /><br /><br /><br />The preferences dialog has the following settings:* &#x2611;{{man label|Keep Web Links}} checkbox. The GeoNames database contains various URL links to other web data, associated with each place. For example, many places have a Wikipedia link. If you check this setting, the Gramplet will save these web links with the place data. They will appear in the 'Internet' tab of the Place Edit dialog.* &#x2611;{{man label|Add citation and source to Place}} checkbox. If you check this setting, a Citation will be added to each place, citing the 'GeoNames' Source and Repository, with the Citation having a 'Volume/Page:' value with the GeoNames ID number. There will be a Citation for each Place, but only a single Source and Repository.

* {{man label|Alternative Names Languages to keep}} field. This contains a space separated list of the [https://wikipedia.org/wiki/List_of_ISO_639-1_codes ISO-639 -1] 2-letter language code; (: <code><abbr title="English">en,</abbr> <abbr title="Deutsch">de,</abbr> <abbr title="français">fr,</abbr> <abbr title="Italiano">it,</abbr> <abbr title="Español">es</abbr></code>,...)et cetera. As you work with the Gramplet, you will see a list of alternate names available for most places, with the language code for the names. If you want these names automatically checked off for inclusion in your Gramps place, add the code to this field.* Currently Enclosed Places. When you use the {{man button|Ok}} button after selecting a GeoNames place, the Gramplet may have to deal with a place enclosure. If you are modifying a current place, and your place is already 'Enclosed by' another place the Gramplet has two choices on how to handle changes to the enclosure.** {{man label|[[File:RadioButton_Selected.png|21px]]Keep current Enclosure}} [https://wikipedia.org/wiki/Radio_button radio button selector.] If you select this setting, and your place is already 'Enclosed by' another place, then no changes to the 'Enclosed by' place value will be made, even if your current enclosing place differs from that provided by the GeoNames data. **: If there is no 'Enclosed by' place value, and the GeoNames data has an enclosing place, then one will be created, and selected for approval.** {{man label|[[File:RadioButton_Deselected.png|21px]]Replace with GeoNames Enclosure}} [https://wikipedia.org/wiki/Radio_button radio button selector.] If you select this setting, and your place is already 'Enclosed by' another place, then the current enclosure is replaced by the enclosing place from the GeoNames data. If it did not exist before this, it will then be created, and selected for approval.**: While this ensures that the enclosure matches GeoNames, it is possible that the previous enclosing place will no longer be used, and will remain in your database. 

* {{man label|Title}} field. This field shows the Place that is currently under investigation. It provides the search terms that are used for finding a place. It changes automatically to the place title when the Gramps Place view has an active selection. The field can also be modified by the user, just set the cursor in it and edit as normal. This is generally only needed when trying to find a place in GeoNames that might have unexpected abbreviations, or historical hierarchy or other issues which can make finding a match in the GeoNames database difficult.(As an example, your Gramps place hierarchy has "west berliner, west germany". There are no matches and you wonder if GeoNames only has post-unification names. Then you notice that there is a typographical error with a trailing 'er'. So you change it to successfully search for "west berlin, west germany" instead of that elusive donut.)

* {{man label|ChoicesSearch result places}} list. This area lists the found matches. The user should select the correct match for the place under investigation, and either press the {{man button|Select}} or double-click, press 'Enter' or 'Space' to move to the result/edit screen.:: There are two columns in this list, the names, and the 'Types' columns. The names are comma separated places in the hierarchy, as found in the local database, or in GeoNames. The 'Type' column in the Places view shows the Gramps Type, when showing places from the local database, and shows [https://www.geonames.org/export/codes.html GeoNames Feature Codes] that includes a Feature class letter followed by a colon, then a type) when showing results from the GeoNames search. {{man tip|Avoiding rework|If you search GeoNames for a place in that is already in your database, the search results may return some entries annotated with a red strikethrough. This indicates that those places are already enclosed by the current place and cannot be selected.}}:: The Type column is provide for informational use only, to help the user determine a bit more about the found place. The GeoNames Feature Codes are not always obvious; the type [https://poldham.github.io/places/reference/featurecodes.html#format type format] starts with a 'class'; one of 'A' (Administrative place), 'P' (Populated place), or 'S' (Spot). (Of the 9 GeoNames classes, searching <abbr title="Hydrographic Features">H</abbr>, <abbr title="Area Features">L</abbr>, <abbr title="Road / Railroad Features">R</abbr>, <abbr title="Hypsographic Features">T</abbr>, <abbr title="Undersea Features">U</abbr>, <abbr title="Vegetation Features">V</abbr> is not supported.) You can restrict the returned search matches to desired categories with the matching Checkboxes (see below). The remaining part of the type field for GeoNames can be decoded from [http://www.geonames.org/export/codes.html| http://www.geonames.org/export/codes.html], if desired.* &#x2611;{{man label|Populated}} checkbox. If you check this setting, 'Populated Places' (typically cities, towns, villages etc.) will be returned for a GeoNames search. This setting does not affect a local database search. This is initially enabled, as it allows the search to return what most people expect for a city type search.* &#x2611;{{man label|Admin}} checkbox. If you check this setting, '[[Gramps_Glossary#administrative_division|Administrative Divisions]]' (countries, states, regions etc.) will be returned for a GeoNames search. This setting does not affect a local database search. . This is initially enabled, as it allows the search to return what most people expect for a county, state, country type search.* &#x274f;{{man label|Spot}} checkbox. If you check this setting, 'Spots' (typically farms, buildings, graveyards, churches etc.) will be returned for a GeoNames search. This setting does not affect a local database search. This is initially disabled, as most place searches don't go to this level of detail.

* {{man button|Find}} button. This performs a search for the place placename indicated in the {{man label|Title}} field. The search is performed in two stages.:** Initially , the local Gramps place list is examined for a match. The local match is only searched among 'Complete' places, those with Latitude/Longitude coordinates and Place Type data filled in. Only the initial segment of the place is used for searching. For example, if you search for 'Paris, FR', and your local Gramps Place Tree data has both 'Paris, Lamar, Texas, United States' and 'Paris, Paris, Île-de-France, France', both will be shown. Alternative names in the local Gramps places are also searched.** The second stage is the GeoNames search. It is performed automatically if the first stage doesn't find any matches. If the first stage did find one or more matches, but none of them were correct, the user can press the {{man button|Find}} button again to do the GeoNames search. Note that the Web Service of the GeoNames search can return only returns ten results at a time, if . If the place you want is not in the first set subset of results, press the {{man button|Find}} button again to see the next ten.{{man note|Find shops locally before resorting to the net|The 'Find' button changes to 'Find GeoNames' after a local database search where something was found. This is a reminder that you can search that online database if the local search did not return what you wanted.}}

* {{man button|Next Place}} button. This causes the Gramplet to advance to the next incomplete Place in the Gramps Places list. Incomplete places are missing any of the Latitude/Longitude or Place Type data. If a place is found that is not used by any Event or encloses another place, you will get a dialog popup message suggesting that the place be deleted. 

 [[File:PlaceCleanupRes.png|thumb|right|550px350px|Place Cleanup Result View]] 

* {{man label|ID}} field. This field displays the Gramps ID. It can cannot be edited. There is a small {{man button|Orig}} checkbox just above this field, if checked, the Original ID from the place is used instead of the found ID. Note that this checkbox is disabled if there is no original ID.* {{man label|The Names list.}} This list contains the names associated with the found place. Each name has an associated Language and Date. There is also an 'Inc' column which displays the include status of the name in that row. If there is a '<b>P</b>' in the 'Inc' column, that name is used as the Primary name. If the column has a checkmark '✔' the name will be included in the final Place alternative names list. If you double-click, press 'Enter' or 'Space' on a selected row, that will toggle the include status.

* {{man button|OKOk}} button. Pressing this modifies the selected place with the new values. In addition, the next level of the place hierarchy will be set into the place. If that next level is already present in the local Gramps place list, and has a matching GeoNames ID, the modifications are completed. If not, the next level in the place hierarchy is shown in the results view. = FAQ =

* GeoNames finds multiple places: Example, 'Santa Rosa, CA'. GeoNames finds both 'Santa Rosa, Sonoma, California, United States' and 'City or of Santa Rosa, Sonoma, California, United States'. The way the GeoNames database is structured, they have a 'Populated Place', which generally has lots of Alternate names and postal codes, and an 'Administrative subdivision' for the same place. The 'City of' version is the Administrative subdivision, which generally doesn't have postal codes and alternate names. I personally prefer the first version, which should appear first in the 'Choices' list.

* Not Found: While the GeoNames database contains some historical names, it mostly tries to be up to date with the current times. Many places in a typical family tree are described as of the time the event occurred. So it is entirely possible that the described place no longer exists. It may now belong to a different country, or other administrative subdivision. Or it may have been subsumed with within another larger place. Initially you should try removing the intermediate place data, leaving only the initial segment and the country. You may get a lot of matches, but that may give you a better clue as to the current situation. Or you may have to do some research outside the Gramplet to figure out what it might be called now.

: If the structure is not always known or used, then the algorithm attempts to assign place types by looking at the place name. For example if the place name includes a word that matches a place type, such as "Harris County" or "Smith Township", then the place type is set accordingly. To do this , all the various place alternate names are scanned, in case the primary name does not include a suitable word.

* IDs: When GeoNames is the source of place data, the normal place ID ('P0001') is replaced by a GeoNames specific ID ('GEO12345'). The number portion of this ID is the GeoNames identifier for the place. By using this type of ID, the addon can easily identify when enclosing places are already present in your database, which means that the user doesn't have to do a local search for and selection of each level of enclosing place.* GetGov, how does this interoperate with the data from GetGov? At this time it does not integrate with that data. If you already have places loaded from the [[Addon:GetGOV|GetGov]] addon, then the ID field will have a GovID. If you want to do a lookup with GeoNames for that place, you should probably set the Place Cleanup preferences for the enclosure to keep the current values. In addition, you should probably use the 'Orig' checkbox for the ID to keep the original Gov ID. =Issues = Notes == This tool is a new tool and fairly complex. Please report any issues or desired enhancements to paulr2787 at gmail.com.