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Repositories in Gramps

496 bytes added, 17:40, 4 June 2021
Multiple Repositories for the same Source: add zotero
== Repositories example ==
To better illustrate some of the possible use scenarios , consider the following disorganized data that we want to record in Gramps:
Name: ''A Baptismal record was found for Raphael Hythloday Birth date: 20 February 1480 Place of Birth: Santa Maria de Belém, Lisbon, Portugal Source: Baptism record present in on page 66 covering the 20th of February in the year 1480 book volume of the books of the Baptism Records of the Parish of Belém in Santa Maria de Belém, Lisbon, Portugal.'' (To take advantage of existing illustrations, we will pretend the book had been reprinted and was acquired by the New York Public Library under catalog item "CA-123-LL-456".)
=== Single Repository ===
Event source reference: In the "Vol/Page" field input "Year 1480, page 66"
PersonRepository: Jean Martin Event: 1840 Birth in Belém, France Event citation: In the "Vol/Page" field input "Year 1480, page 66"New York Public Library; Call Number CA-123-LL-456
Source: Parish of Belém Baptism Records
RepositoryCitation: New York Public LibraryIn the "Vol/Page" field input "Year 1480, page 66" Event: Baptism; 20 Feb 1840; Santa Maria de Belém, Portugal Person: Hythloday, Raphael
[[File:NewSource-Repositories-tab-example-50.png|thumb|right|450px|Fig. {{#var:chapter}}.{{#vardefineecho:figure|{{#expr:{{#var:figure}}+1}}}} "Repositories" tab from "New Source" - dialog - example]]
=== Multiple Repositories for the same Source ===
The example above has as source a Baptism Record book of a Parish. While this is the source of the birth baptismal event - and possibly others - it is possible that multiple representations of this single source exist. Let's consider a not unusual scenario:
* The book itself in the New York Public Library, as already mentioned.
* A microfilm of Baptism Records of the same Parish covering 1480-1500 is present in the Lisbon District Archive, with the number MF-123456
* A scanned image and transcription of the same baptism record is available online in the National Archive webpage.
* A digital copy of the book was acquired for your personal digital library in the [ Zotero Document Management database]
The source itself remains the same: the Baptism Books of the Belém Parish, so it is hardly practical or necessary to add different Sources to represent the different mediums in which the information lies. It is however useful to record that the information is available in different ways and forms - it might, for example, be necessary to get a copy of the Baptism record at a latter time.
Repositories - and the associated reference in the Sources - fulfil this task: they represent different origins and representations of the same source. Using the above information 4 5 different Repositories exist:
# The already added NY Public Library
# The Lisbon District Archive
# The National Archive Digital Repository
# <your name> personal Zotero Repository
The same source - the already referenced "Parish of Belém Baptism Records" - should be added to all fourfive. When a source is added to a Repository a Repository Reference is created. This reference shows the shared Repository information - that is the same for all the Sources in the same Repository - and also a Reference Information section that is specific to the Source and that includes "Media Type" and "Call Number". This is where the information that is required to locate the source in the repository should be entered. Following our example:
# The mass distribution copies of the Baptism books would have as Repository the NY Public Library. The "Media Type" in the Repository information would be set to "Book" and the call number would match that library's catalog identifier.
# The microfilm would have as Repository the Lisbon District Archive. The "Media Type" would be "Microfilm" and the call number "MF-123456".
# The scanned image available online would have as Repository the national Archive. The "Media Type" would be "Web page" (or perhaps "Digital image") and the call number the URL where the image is available.
# The digital book is available in your synched Zotero under a specific document identifier.
==See also==

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